Below are sample letters that may be used in communicating with candidates that are not selected for a position. It is important that communication occurs with candidates (or applicants) as a professional courtesy. The timing of the communication is important; please seek guidance from a Human Resources professional.
Interviewed, but Not Selected (example 1)
Dear (name),
Thank you for taking the time to speak to us about the position, [POSITION TITLE].
We regret to inform you that [DEPARTMENT NAME] will not be pursuing your candidacy for this position. Though your qualifications are impressive, the process was competitive and we are moving forward with another candidate whose qualifications better meet our needs at this time. We thank you for your interest in West Virginia State University and wish you all the best in your future endeavors.
Sincerely,
Interviewed, but Not Selected (example 2)
Dear (name),
Thank you for taking the time to interview for the position of [POSITION NAME] in the [DEPARTMENT NAME/UNIT NAME]. I enjoyed the opportunity of discussing the position with you and your qualifications related to the position. The position has been offered and accepted by another candidate; however, I wanted to personally thank you for your interest.
Please continue to review our current job postings at [applicable Faculty or staff employment site web address]. I wish you success in future endeavors.
Sincerely,
Not Selected for an Interview (example 1)
Dear (name),
Thank you for your interest in the position of [POSITION TITLE] in the [DEPARTMENT NAME] of West Virginia State University. After receiving and reviewing applications, you were not selected for an interview at this time.
We encourage you to continue to review our current job postings available at [applicable Faculty or staff employment site web address] for future opportunities. Thank you again for your interest in employment with West Virginia State University and we wish you the best in future endeavors.
Sincerely,
Not Selected for an Interview (example 2)
Dear (name),
Thank you for your interest in employment with West Virginia State University. We sincerely appreciate the time you invested in the application process for the [POSITION TITLE] position. After careful consideration of many qualified candidates, we decided to move forward with a different individual, and this position is now filled.
We encourage you to apply to other job openings. Current job openings and associated qualifications are available online at [applicable Faculty or staff employment site web address].
Thank you again for your application.
Sincerely,