Complete information on unpaid leave programs can be found in the
West Virginia State University's Board of Governors Policy #18 - Employee Leave.
Faculty and staff may request an unpaid leave for personal, professional or medical reasons, including pregnancy. Unpaid leave may run concurrently with disability benefits (short-term disability, long-term disability and workers’ compensation) and Family and Medical Leave (FML).
Faculty and staff will be billed for benefits contributions while on unpaid leave. While on an
unpaid leave of absence, you have the option to continue your benefits or to waive them. Coverage will stop if you do not make payment by the due date.
Medical Leave of Absence Without Pay
Any employee requesting a medical leave of absence without pay must provide the institutional president or the president's designee, through established procedures, with satisfactory medical evidence (such as a statement from the attending physician) that he/she is unable to work. Employees must also submit a
Medical Leave Verification form completed by an appropriately licensed treating health care provider if the leave without pay request is for medical reasons. The physician’s signature is required on the form (as opposed to the signature of a member of the physician’s staff).
Parental Leave
A full-time employee who has worked at least twelve (12) consecutive weeks for the state may request up to twelve (12) weeks unpaid parental leave. The request must be due to birth or adoption by the employee or because of a planned medical treatment or care for the employee's spouse, son, daughter, parent, or dependent who has a serious health condition.
Personal Leave of Absence Without Pay
A full-time regular employee, upon application in writing and with written approval by the University President, may be granted a continuous personal leave of absence without pay for a period not to exceed one year. The University President, at her or his discretion, may require the written approval of the supervisor before accepting the written application of an employee for a leave of absence without pay and shall determine if the purpose for which such leave is requested is proper and within sound administrative policy. To make a request, an employee must complete the
Unpaid Personal Leave of Absence Request Form. After all signatures have been obtained, the form should be sent to the Department of Human Resources.