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first days

Set Yourself Up for Success

Your Yellow Jacket pride is beaming in your first days. We share in your excitment and wish to support your success as you get to know your supervisor, team, facility, and goals.

►Familiarize and Get Things Done on Day 1

You'll collaborate closely with your supervisor in the coming days. They'll answer all questions related to your school or unit, including how the work in your area aligns with the goals of the University in support of our mission. Expect to meet colleagues, review your area's strategic plan, and discuss the specific procedures and expectations of your role.

Schedule Benefits Orientation  **Please note that enrollment in benefits coverage is not automatic!**

If you are eligible for benefits, you have the month you are hired and the following two calendar months to select and enroll in the WVSU benefits program. Coverage for Medical and Basic Life becomes effective on the first day of the month following the date of employment or enrollment, whichever is later, provided that the employee is actively at work on the day coverage becomes effective.  Participation in the Employer sponsored retirement plan is mandatory, contributions begin immediately.  Employees have the option to enroll in the after-tax Standard Long Term Disability plan during the first month of employment.  

It is never too early to consider your benefits needs since you'll be making your benefits elections soon. Click here to be directed to the WVSU Benefits Office webpage. 

►Claim your "A number"

If you have not already claimed your "A Number", please do so on your first day.

New employees use their "A Number" to claim their Employee ID Card, parking pass, and to establish certain passwords, which are used to access WVSU technology systems, such as MyState and Webmail (University's email). Claim your "A Number" by contacting the Department of Human Resources.


►Access your WVSU email account (webmail)

After you have obtained your "A Number", click here for instructions on how to set up your Webmail. 


►Sign up for campus warning messages

The WVSU Campus Warn System allows the University to quickly communicate health and safety-related emergency information through a combination of various methods such as email and text messages. In the event that information needs to be communicated to students and employees immediately, WVSU will use several information delivery methods to make sure the pertinent information reaches you.

How To Sign Up/Update Info

  1. Go to MyState and log in.
  2. After logging in, click the Personal Information tab in the upper left of the screen.
  3. Enter/Update your contact information for the campus warning system.

►Obtain WVSU employee ID Card

New full-time employees may obtain a WVSU Employee ID card at the Cashier's Office in Room 117 of Ferrell Hall. This card should be carried on the employee at all times while working on campus. Please note that your "A Number" may be required. 

For more information, visit the Cashier's Office webpage or contact them at (304) 766-3141.

►obtain parking pass

Visit the Cashier's Office to purchase a parking pass. The Cashier's Office is located in Room 117 of Ferrell Hall. You will need to make sure that you know your "A Number" and the make/model of your car, and license plate number. Additionally, you will also need to bring a copy of your registration card.

For more information, visit the Cashier's Office webpage or contact them at (304) 766-3141.

►Get building/office access

Check with your supervisor to ensure you have all necessary keys and any required card access to buildings/offices.

►Set up your voicemail

Don't forget to set up your voicemail! Once IT assigns your account and telephone in the campus telephone system, you should receive an email with voicemail instructions, passcode instructions, etc. To report telephone issues in any campus facilty please submit a telephone service request at https://mystate.wvstateu.edu.

►Review your workspace to make sure that you have the adequate materials/supplies for your work 


►create account and log in to myapps

The myApps system is used to access the Kronos timekeeping system where employees record their hours that they work and it is also where employees can access and print their paystubs and federal   W-2 form. 

If you do not have a myApps account you may easily create one by clicking here and then click on Create Account.

If you require assistance creating a myApps account, you may contact the myApps Help Desk at 304-340-4850.

Click here for helpful guides on how to navigate Kronos and record your hours that you work. 

important reminders!

Be sure that you have completed the following tasks:
  • Provide acceptable documentation for the I-9 form to show identity and authorization to work
  • Submit direct deposit or pay card information to Payroll Office (110 Cole Complex)
  • Sign and complete the Federal Tax Form - W-4 and the State Tax Form – WV/IT-104

You've set yourself up for success on Day 1. It looks like you are ready to take on your FIRST WEEKS.
Human Resources

Phone:                        304-766-3156
Fax:                             304-766-4156
Campus Address:    105 Cole Complex
Hours:                        Monday - Friday
                                     8:30 a.m. - 5:00 p.m.

Human ResourcesEmployee Onboarding
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