Requirements & Policies for Graduation 

Graduation marks an important milestone for recognizing your academic achievement.
Graduates are encouraged to take part of commencement and to share their accomplishment with family and friends.
Congratulations on all your hard work!

To make the process go smoothly, review the information below. Be sure to follow all instructions.

GENERAL GRADUATION INFORMATION 

Graduation Policies and Requirements are outlined in the Academic Catalog. 

All students must apply to graduate, regardless of commencement participation.

For all student applicants, the Office of the Registrar will collaborate with Deans and Departments to evaluate and certify all requirements have been met. 
 

• The Cashier's Office will apply graduation fees
• The Registrar's Office will process a preliminary evaluation of those that have applied by close of the application noted above.  
• The Registrar will consult with departments for requirement status.

  • As we wish to resolve any potential discrepancies without unnecessarily alarming a student.

• If an action is needed by the student, the student will be notified via WVSU email upon determination.

STUDENT RESPONSIBILITIES 

• Students are responsible for knowing and fulfilling requirements for graduation, and should carefully read the catalog and curriculum requirements.
  • The University cannot assume responsibility for failure of students to fulfill catalog and curriculum requirements.
• If questions arise about requirements, students should consult with the appropriate Department Chair, College Dean or the Registrar several semesters prior to graduation.
  • ~With reasonable notice, the University may modify degree requirements.
• Students who wish to graduate from West Virginia State University must apply for graduation by completing an application within the prescribed period outlined in the Academic Calendar. 

• Participation in commencement does not indicate degree completion.
• Students who fail to complete their academic responsibilities during the final semester must complete all degree requirements before the University confers a degree.

• Applications do not roll, if a student does not complete requirements, the student must re-apply in the term in which they expect to complete.
  • If a student applies for graduation and fails to meet the requirements by the end of the term, the application is denied and closed. 
  • The student will not be charged a second time for re-applying.
• It is the responsibility of the student to complete the application carefully and accurately.
  • The university is not responsible for application input.

DIPLOMAS 

Students who have satisfied all requirements will receive diplomas via mail to the address given on the application. 
Only after all degree requirements and all financial obligations to the university are met, will the diploma be ordered. 

• Diplomas are custom ordered and can take between 5-8 weeks to process and ship

Note: You will be asked to provide your "Full Name" on the application.
Be sure to print your name exactly as you wish it to appear on your diploma. 

• Make sure that your name is spelled correctly, including any punctuations.

Any student who believes they may have met all requirements is highly encouraged to apply.

 

*You will be charged an application fee to graduate, please see the "Fees" box on the previous page for more information. 

The application is located in the box term (Fall, spring, summer)  for which you will graduate located on the opening page here