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Application, Requirements & Policies for Graduation 

Graduation marks an important milestone for recognizing your academic achievement.
Graduates are encouraged to take part of commencement and to share their accomplishment with family and friends.
Congratulations on all your hard work!


To make the process go smoothly, review the information below. Be sure to follow all instructions.



Graduation Policies and Requirements are outlined in the Academic Catalog


All students must apply or re-apply to graduate, regardless of commencement participation.

For all student applicants, the Office of the Registrar will collaborate with Deans and Departments to evaluate and certify all requirements have been met





  • Students are responsible for knowing and fulfilling requirements for graduation, and should carefully read the catalog and curriculum requirements.
    • The University cannot assume responsibility for failure of students to fulfill catalog and curriculum requirements.
  • If questions arise about requirements, students should consult with the appropriate Department Chair, College Dean or the Registrar several semesters prior to graduation.
    • ~With reasonable notice, the University may modify degree requirements.
  • Students who wish to graduate from West Virginia State University must apply for graduation by completing an application within the prescribed period outlined in the Academic Calendar
  • Students are required to apply one semester PRIOR to the degree completion semester
  • Participation in commencement does not indicate degree completion.
  • Students who fail to complete their academic responsibilities during the final semester must complete all degree requirements before the University confers a degree.
  • If a student does not complete requirements, the student must re-apply.
    •  Applications do not roll.
  • Fall 2022-  If a student does not complete requirements, the student must re-apply prior to the start of the Spring 2023 term.
  • Spring 2023 Forward- All students must apply in the semester prior to the final term in which the degree requirements will be completed.
    • For Example: If completing requirements in...
      • Spring, must apply in Fall.
      • Summer or Fall 23, must apply in Spring 23




Students who have satisfied all requirements will receive diplomas via mail to the address given on the application. Only after all degree requirements and all financial obligations to the university are met, will the diploma be ordered. 

  • Diplomas are custom ordered and can take between 5-8 weeks to process and ship

Note: You will be asked to provide your "Full Name" on the application.
Be sure to print your legal name exactly as you wish it to appear on your diploma

  • Make sure that your name is spelled correctly, including any punctuations.
  • Make sure this name matches your student record name and submit any necessary documents to the Office of the Registrar if applicable. 



Any student expecting or believing to complete all requirements by the end of Spring 2024, is highly encouraged to apply now.

Graduates & Undergraduates


The application will close after the deadline

*You will be charged an application fee to graduate once the application closes, please see the "Fees" box on the previous page for more information. 


Licensure & Certificate Programs

Students seeking completion of non-degree post graduate and certificate programs including but not limited to the MEIL program for licensure certification should use the above graduation application. 
*Please carefully select the Licensure or Certificate option, then choose the program you are completing, then submit.  

  • Please note: Students completing non-degree programs will not receive the additional Ceremony or Regalia Information. 
  • Once all grades are submitted and the final audit of your record has been reviewed and determined complete, your credential will be awarded in the system (available via transcript order) and certification will be mailed. 

Application Troubleshooting 

If you received a message needing permission, please ensure you are logged into your WVSU email account at the top right of your internet browser.
Only WVSU email addresses are permitted to apply. 

Graduating with Latin Honors:

Students who complete the requirements for a baccalaureate degree and earn at least a 3.25  cumulative GPA are eligible for graduation with honors as follows:

Honors Distinction               Cumulative GPA Range
Cum Laude                                      3.25-3.49
Magna Cum Laude                         3.50-3.74
Summa Cum Laude                        3.75-4.00

* With Distinction,                       
  • Students completing a second bachelor degree with a minimum of 30 resident hours of credit beyond the initial baccalaureate degree with a cumulative grade point average of 3.50 or greater.

If you have questions concerning Latin Honors and your GPA, you can contact the Office of the Registrar at (304)-766-4146 or by email

Latin Honors should not be confused with the Honors Program.

If you are seeking information concerning the Honors Program, please contact 

Dr. Tim Ruhnke
Director, WVSU Honors Program
135 Hamblin Hall (304)766-3210
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