The safety of our campus community is a priority. During an inclement weather event, the university may notify students, faculty, staff, and other employees that it is under any 1 of 3 adverse weather plans. The plan helps guide university operations, employee work schedules, and how employees should record their time for that day. Please read, understand, and act in accordance with these inclement weather codes.
Code A: Normal Operations
All employees are expected to report to work at their regularly scheduled time. There is no delay or closure.
Code B: Delayed Opening
Only essential employees are required to report to work at their regularly scheduled time. Non-essential employees will abide by the delay of the university.
Employees will either: (1) use their accrued leave to account for the delay or absence; (2) be permitted to make up the missed work time during the same workweek, or work remotely with explicit permission from their supervisor; or (3) if option #1 or #2 are not available, it will result in leave without pay.
Code C: Closure
Only essential employees are required to report to work at their regularly scheduled time. Non-essential employees do not report to work.
Employees will either: (1) use their accrued leave to account for the delay or absence; (2) be permitted to make up the missed work time during the same workweek, or work remotely with explicit permission from their supervisor; or (3) if option #1 or #2 are not available, it will result in leave without pay.
Note: Overtime will continue to be paid in accordance with West Virginia law and policies.
It is critical that you communicate with your supervisor and/or department manager to determine the completion of necessary assignments and related deadlines during delays and closures.
For the purposes of inclement weather, basic operations of essential employees are defined as the on-site duties and responsibilities necessary to ensure the stable operation and safety and protection of our campus community during a weather-related delay or closure. Employees, including but not limited to, those in Facilities, Public Safety, Residence Life, Dining, and Information Technology are essential to the basic operations of the university. Essential employees will receive a memo confirming such from their respective Vice President.
Your continued support and commitment to the university and compliance with its policies is greatly appreciated.
If you have questions, please contact the Department of Human Resources.
Emergency Notification System: To ensure you receive timely notification of an inclement weather event, make certain you are registered in the university's emergency notification system. This multi-platform notification system communicates important safety messages through voice as well as written notifications.
To do this, sign into
MyState and click on the Personal Information tab on the MyState home page. Then click on Update Immediate Contact Information for campus warning system to add additional contact information.