The cost of attendance is the estimated cost for a student to attend West Virginia State University for an academic year.  Cost of attendance includes tuition, fees, room, board, personal, travel, and loan fees. Cost of attendance varies for every student based upon degree program, residency, and housing status. The estimated cost of attendance is the maximum amount of financial aid which may be offered to a student. Actual costs will be assessed based upon the tuition and fee schedule.

2018-2019 Estimated Cost of Attendance for Full-Time Undergraduate Students

 

Living On - Campus	Residency
	In-State	Metro	Out-of-State
Tuition	$7,667	$12,156	$15,572
Fees	$500	$500	$500
Room & Board	$11,892	$11,892	$11,892
Books & Supplies	$1,621	$1,621	$1,621
Personal & Travel	$2,386	$2,386	$2,386
Loan Fees	$66	$66	$66
Total Cost of Attendance	$24,132	$28,621	$32,037

 

Living Off Campus	Residency
	In-State	Metro	Out-of-State
Tuition	$7,667	$12,156	$15,572
Fees	$500	$500	$500
Room & Board	$9,022	$9,022	$9,022
Books & Supplies	$1,621	$1,621	$1,621
Personal & Travel	$3,376	$3,376	$3,376
Loan Fees	$66	$66	$66
Total Cost of Attendance	$22,252	$26,741	$30,157

 

Living With Parent	Residency
	In-State
Tuition	$7,667
Fees	$500
Room & Board	$4,080
Books & Supplies	$1,621
Personal & Travel	$3,376
Loan Fees	$66
Total Cost of Attendance	$17,310

 

2018-2019 Estimated Cost of Attendance for Graduate Students

 

Living On - Campus	Residency
	In-State	Out-of-State
Tuition	$8,228	$18,327
Fees	$500	$500
Room & Board	$11,892	$11,892
Books & Supplies	$1,621	$1,621
Personal & Travel	$2,386	$2,386
Loan Fees	$66	$66
Total Cost of Attendance	$24,693	$34,792

 

Living Off - Campus	Residency
	In-State	Out-of-State
Tuition	$8,228	$18,327
Fees	$500	$500
Room & Board	$9,022	$9,022
Books & Supplies	$1,621	$1,621
Personal & Travel	$3,376	$3,376
Loan Fees	$66	$66
Total Cost of Attendance	$22,813	$32,912

 

Living With Parent	Residency
	In-State
Tuition	$8,228
Fees	$500
Room & Board	$4,080
Books & Supplies	$1,621
Personal & Travel	$3,376
Loan Fees	$66
Total Cost of Attendance	$17,871

To acquire and secure proper payment of federal, state, and institutional financial aid, the Office of Student Financial Aid may be required to request documents from students applying for assistance.

Students can visit their MyState account to view any outstanding documents required for financial aid package completion.

Students with outstanding financial aid requirements are notified weekly through the WVSU student email account.

For further assistance in viewing outstanding requirements and MyState refer to Accepting Awards and Outstanding Student Requirements sections on this website.

Federal Verification Worksheets  

2018-2019 V-1 Verification Worksheet (Dependent)
2018-2019 V-1 Verification Worksheet (Independent)
2018-2019 V-4 Verification Worksheet
2018-2019 V-5 Verification Worksheet (Dependent)
2018-2019 V-5 Verification Worksheet (Independent)
2018-2019 No Income Verification Worksheet
2018-2019 Non-Tax Filer Form
2018-2019 Unaccompanied Homeless Youth Verification Worksheet

Appeal Forms

2018-2019 Financial Aid Suspension Appeal Form
2018-2019 Maximum Hours Appeal Form
 

Miscellaneous Forms 

2018-2019 Academic Evaluation Form
2018-2019 Additional Direct Unsubsidized Student Loan Request Form
2018-2019 Change to Award Request Form
2018-2019 Direct Unsubsidized Student Loan Request without Parent FAFSA Information
2018-2019 FERPA Consent Form
2018-2019 HEAPS Grant Application
2018-2019 Separation Divorce Questionnaire
2019 Summer Application Form
 

The cost of attendance is the estimated cost for a student to attend West Virginia State University for an academic year (Fall 2019 and Spring 2020).  Cost of attendance includes tuition, fees, room, board, personal, travel, and loan fees. Cost of attendance varies for every student based upon degree program, residency, and housing status.

2019-2020 Estimated Cost of Attendance for Undergraduate Students
 

Living On - Campus	Residency
	In-State	Metro	Out-of-State
Tuition	$8,098	$14,070	$18,024
Fees	$525	$525	$525
Room & Board	$12,538	$12,538	$12,538
Books & Supplies	$1,701	$1,701	$1,701
Personal & Travel	$2,505	$2,505	$2,505
Loan Fees	$66	$66	$66
Total Cost of Attendance	$25,433	$31,405	$35,359

 

Living Off Campus	Residency
	In-State	Metro	Out-of-State
Tuition	$8,098	$14,070	$18,024
Fees	$525	$525	$525
Room & Board	$9,473	$9,473	$9,473
Books & Supplies	$1,701	$1,701	$1,701
Personal & Travel	$3,545	$3,545	$3,545
Loan Fees	$66	$66	$66
Total Cost of Attendance	$23,408	$29,380	$33,334

 

Living With Parent	Residency
	In-State
Tuition	$8,098
Fees	$525
Room & Board	$4,284
Books & Supplies	$1,701
Personal & Travel	$3,545
Loan Fees	$66
Total Cost of Attendance	$18,219

 

Online Undergraduate
Tuition	$8,098
Fees	$525
Online Course Fees	$1,412
Living Expenses	$4,284
Books & Supplies	$1,701
Personal & Miscellaneous	$3,545
Loan Fees	$66
Total Cost of Attendance	$19,631

 
 
 
 
2019-2020 Estimated Cost of Attendance for Graduate Students
 

Living On - Campus	Residency
	In-State	Out-of-State
Tuition	$8,478	$19.824
Fees	$525	$525
Room & Board	$12,538	$12,538
Books & Supplies	$1,701	$1,701
Personal & Travel	$2,505	$2,505
Loan Fees	$66	$66
Total Cost of Attendance	$25,813	$37,159

 

Living Off - Campus	Residency
	In-State	Out-of-State
Tuition	$8,478	$19,824
Fees	$525	$525
Room & Board	$9,473	$9,473
Books & Supplies	$1,701	$1,701
Personal & Travel	$3,545	$3,545
Loan Fees	$66	$66
Total Cost of Attendance	$23,788	$35,134

 

Living With Parent	Residency
	In-State
Tuition	$8,478
Fees	$525
Room & Board	$4,284
Books & Supplies	$1,701
Personal & Travel	$3,545
Loan Fees	$66
Total Cost of Attendance	$18,599

 

Online Graduate
Tuition	$8,478
Fees	$525
Online Course Fees	$1,550
Living Expenses	$4,284
Books & Supplies	$1,701
Personal & Miscellaneous	$3,545
Loan Fees	$66
Total Cost of Attendance	$20,149

Students may be required to submit additional documentation in order to have their financial aid eligibility determined. The Office of Student Financial Aid observes to the right to request additional documentation during the academic year.

Students must to visit their MyState account to view any outstanding documents required for financial aid package completion. 

Students with outstanding financial aid requirements are notified weekly by the Office of Student Financial Aid via their WSU student email account. 
 

Federal Verification Worksheets

2019-2020 V-1 Verification Worksheet (Dependent Students)
2019-2020 V-1 Verification Worksheet (Independent Students)
2019-2020 V-4 Verification Worksheet
2019-2020 V-5 Verification Worksheet (Dependent Students)
2019-2020 V-5 Verification Worksheet (Independent Students)
2019-2020 No Income Verification Worksheet
2019-2020 Unaccompanied Homeless Youth Verification Worksheet

Appeal Forms

2019-2020 Financial Aid Suspension Appeal Form
2019-2020 Maximum Hours Appeal Form

Miscellaneous Forms

2019-2020 Academic Evaluation Form
2019-2020 Additional Direct Unsubsidized Loan Request Form
2019-2020 Change to Award Form
2019-2020 Direct Unsubsidized Student Loan Request without Parental FAFSA Information Form
2019-2020 FERPA Consent Form
2019-2020 HEAPS Grant Application
2019-2020 Separation Divorce Questionnaire
2020 Summer Application Form 

Special Forms

2019-2020 Dependency Override Request Form
2019-2020 Special Circumstances Request Form

A summary of consumer information is made available to all students of West Virginia State University. Links to consumer information are provided below.

Any questions should be directed to the Office of Student Financial Assistance.

Public Safety Crime Statistics
Accreditation
Federal and State Fact Sheet
Voter Registration

Notice of Disbursement And Right To Cancel A Federal Stafford, Perkins, or PLUS Loan

Students will receive notification when a Federal Student Loan is credited to the student account. Students have the right to cancel all or part of federal loan disbursement for each semester. To cancel, the student must submit a written request to the Office of Student Financial Aid within 14 days from the date student receives the notification indicating loan funds have credited to the university account.

A written request to cancel a Stafford, Perkins, or PLUS Loan may be submitted by email from the student WVSTATE email account, or as a handwritten, typed, or printed statement bearing an original signature submitted by mail, in person, or faxed. To cancel a Parent PLUS Loan, the parent borrower may submit a handwritten, typed, or printed statement bearing an original signature by mail, fax, or in person.

Please contact the Office of Student Financial Aid if you have any questions.
 

Credit Balance Information

The Office of Student Financial Aid authorizes all federal, institutional, and state financial aid on a student’s financial aid award. The Office of Student Financial Aid will authorize the aid to apply to the student’s account. The Cashier’s Office is then responsible for disbursing aid which has been authorized by the Office of Student Financial Aid. Once aid has been applied to a student account, the Cashier’s Office will issue any credit balances to the student within 14 days. Credit balances are issued in the form of a check. The check will be sent to address in which West Virginia State University has on record for the student. The student is recommended to contact the Cashier’s Office regarding all disbursements applied to the student’s account and credit balance information.

Email Notification Policy

The official method of communication for the Office of Student Financial Aid is the WVSU webmail address provided to accepted students. To stay informed and aware, students are encouraged to check their campus email address at least once per week.

New students who are not yet admitted to WVSU will be contacted initially using the email address provided on the FAFSA. Once a student has been admitted to WVSU, and a campus email is assigned, the Office of Student Financial Assistance will use only the campus assigned email address. 

Financial Aid Disbursement Information:

- Disbursements of federal and state financial aid funds to student accounts will occur once the Office of Student Financial Aid has completed the determination of eligibility for funds and all student requirements are satisfied and processed. The Office of Student Financial Aid will then authorize the Office of Fiscal Affairs to apply payments to student accounts.

- Students are required to regularly check their MyState account to review their financial aid status to determine if all paperwork and requirements have been satisfied.
 

Financial Aid Deadlines:

-Financial aid deadline for students beginning courses in the Fall 2018 semester is June 30, 2018
-Financial aid deadline for students beginning courses in the Spring 2019 semester is November 30, 2018.
-Financial aid deadline for students beginning courses in the Summer 2019 semester is April 30, 2019.
 
If students miss the financial aid deadline date to submit all paperwork and complete all requirements, the chart below to determine the approximate payment dates based on the date the student last submitted the required documentation:


 

Financial Aid Documentation Submission Date	Estimated Disbursement Date
Fall paperwork submitted in July	Expect disbursement delay until mid to late September
Fall paperwork submitted in August	Expect disbursement delay until mid to late October
Fall paperwork submitted in September	Expect disbursement delay until mid to late November
Spring paperwork submitted in December	Expect disbursement delay until mid to late February
Spring paperwork submitted in January	Expect disbursement delay until mid to late March

Disbursement of Financial Aid to Student Accounts:

-Disbursements occur after add/drop period closes for the semester. All requested paperwork and student requirements must be satisfied in order for disbursements to occur on the scheduled date.

-The Disbursement Office then applies financial aid payments to any charges existing on student accounts, such as tuition and fees, housing, parking, meal plans, etc.

- Once all institutional charges are paid, the Disbursement Office calculates the difference between charges owed to the school and the amount of financial aid awards. Any remaining balance due to the school is to be paid by the student. Any remaining balance of financial aid funds will be disbursed to students in check form. Difference checks will be mailed to the student’s address on file within 14 business days. To determine the date that a difference check was created, the student will need to check the Account Summary by Term on their MYSTATE account.

-Once all financial aid has applied to the student account, questions regarding difference checks should be directed to the Cashier’s Office.


Financial Aid Disbursement Dates:

The following disbursement dates of financial aid apply to students who submitted their needed documentation and met the financial aid deadline for the starting semester:

 

Students Awarded Financial Aid for the Fall 2018 and Spring 2019 Semesters
Disbursement	Disbursement Date
First Disbursement	August 22, 2018
First Disbursement for First Time Loan Borrowers	September 12, 2018
Second Disbursement	January 23, 2019

 

Students Awarded Financial Aid for Only the Fall 2018 Semester
Disbursement	Disbursement Date
First Disbursement	August 22, 2018
First Disbursement for First Time Loan Borrowers	September 12, 2018
Second Disbursement	October 3, 2018

 

Students Awarded Financial Aid for Only the Spring 2019 Semester
Disbursement	Disbursement Date
First Disbursement	January 23, 2019
First Disbursement for First Time Loan Borrowers	February 13, 2019
Second Disbursement	March 6, 2019

 

Students Awarded Financial Aid for Only the Summer 2019 Semester
Disbursement	Disbursement Date
First Disbursement	June 19, 2019
Second Disbursement	June 26, 2019

 

Students Awarded Financial Aid for the Fall 2018, Spring 2019, and Summer 2019 Semesters
Disbursement	Disbursement Date
First Disbursement	August 22, 2018
First Disbursement for First Time Loan Borrowers	September 12, 2018
Second Disbursement	January 23, 2019
Third Disbursement	June 19, 2019

FERPA (Family Educational Rights and Privacy ACT), also know as the Buckley Amendment, was passed by Congress in 1974.

It grants four specific rights to a postsecondary student:

• To see the information that the institution is keeping on the student.
• To seek amendment to those records and in certain cases append a statement to the record.
• To consent to the disclosure of his/her records.
• To file a complaint with the FERPA Office in Washington DC.

FERPA applies to all educational agencies or institutions that receive funds under any program administrated by the Secretary of Education.


FERPA ensures the privacy of student records (other than directory information). Student records including information about registration, grades, financial aid, and billing are considered confidential and may not be released without written consent from the student.

If you wish to allow anyone other than you (the student) to access this information you must file a FERPA Release Form.

FERPA Release Forms expire at the end of each academic year (June 30th). A student must resubmit a new FERPA Release Form each academic year. A student may also rescind a FERPA Release Form at any time during the academic year.

A student must complete and submit the Free Application for Federal Student Aid (FAFSA) to apply for federal student aid. The U. S. Department of Education uses the information from the FAFSA to determine eligibility for federal funds. For West Virginia residents, the West Virginia Higher Education Policy Commission also uses the information from the FAFSA to determine eligibility for state funds. The West Virginia State University Office of Student Financial Aid reviews this information to complete Financial Aid Awards to students.

 

Type of Aid	Repayment Required	Program Details and Requirements	Annual Amount
Federal Pell Grant	No	-EFC between $0 and $5,486 -Award based on financial need. -Available to undergraduate students. -Must maintain Satisfactory Academic Progress (SAP).	-Up to $6,095 proportionate to enrollment status.
Federal SEOG Grant	No	-For undergraduate students with exceptional financial need. -Pell Grant recipients take priority. -Must maintain Satisfactory Academic Progress (SAP).	$100-$1,200
Federal Work Study	No	-Federal financial aid money earned while attending school. -For undergraduate students. -Answer "Yes" to the Interested in Work Study on the FAFSA Application. -Apply in Office of Student Financial Assistance. -Must maintain a 2.00 overall GPA. -Must maintain Satisfactory Academic Progress (SAP).	$100-$5,000
Direct Subsidized Stafford Loan	Yes	-U.S. Department of Education pays interest on the subsidized loan while the borrower is in school, during six month grace, and deferment periods. -Student must be enrolled at least half-time (6 credit hours) per semester and have financial need. -Must maintain Satisfactory Academic Progress (SAP).	$3,500-Freshman $4,500-Sophomore $5,500-Junior/Senior *May be reduced based on annual need.
Direct Unsubsidized Stafford Loan	Yes	-Interest accrues immediately upon disbursement of the loan and accrues thereafter. -The borrower must be enrolled at least half-time (6 credit hours) per semester. -Must maintain Satisfactory Academic Progress.	$2,000-Undergraduate, Dependent $6,000-Freshman/Sophomore, Independent $7,000-Junior/Senior, Independent $20,500-Graduate
Direct Graduate PLUS Loan	Yes	-Borrowed by Graduate Students. -Student must be enrolled at least half-time (6 credit hours) per semester. -Interest accrues immediately upon disbursement of the loan and accrues thereafter. -Eligibility is based upon credit check completed during Graduate PLUS Request Application at studentloans.gov. -Borrower must reapply each academic year.	-Maximum amount is cost of attendance, less any other financial aid the student receives -No minimum amount
Direct Parent PLUS Loan	Yes	-Borrowed by Parents of Dependent Students -Students must be enrolled at least half-time (6 credit hours) per semester. -Interest accrues immediately upon disbursement of the loan and accrues thereafter. -Repayment begins 60 days after second disbursement unless otherwise requested during application. -Eligibility is based upon credit check completed during Parent PLUS Request Application at studentloans.gov. -Borrower must reapply each academic year.	-Maximum amount is cost of attendance, less any other financial aid the student receives -No minimum amount
West Virginia Higher Education Grant	No	-Student must be a West Virginia resident at least 12 months prior to the application. -Parents of the student must be a West Virginia resident at least 12 months prior to the application. -High School Graduate -Student must submit FAFSA by April 15th -Demonstrate Financial Need (EFC between $0 and $11,000). -For annual renewal, student must maintain 2.0 GPA and complete 24 credit hours each academic year (Fall and Spring).	$2,700 per year/$1,350 per semester (Non-Pell Eligible up to $11,000 EFC $2,300 per year/$1,150 per semester.
Higher Education Adult Part-Time Student Grant (HEAPS)	No	- Student must be enrolled between 3 to 11 credit hours to be eligible to recieve the Grant. -Student must complete and submit the HEAPS Application to the Office of Student Financial Assistance -Student must be a West Virginia resident for at least 12 months prior to date of application. -Student must be a citizen or a permanent resident of the U.S. -Student must submit an official FAFSA application -Student must have a high school dipolma, TASC(former GED) or high school equivalent -Student must demonstrate financial need as verified through the submission of the FAFSA -Student must not be in default on a higher education loan -Student must comply with the Military Selective Service Act	$232.00 per credit hours Minimum: $696.00 (3 credit hours) Maximum: $2552.00 (11 credit hours)
Promise Scholarship	No	-Student must graduate from a WV high school with a 3.0 and meet minimum core requirements. -Student must receive 22 on ACT or 1100 on SAT. -Student must complete FAFSA by March 1. -For annual renewal, student must maintain 3.0 GPA and complete 30 credit hours each academic year. (Fall & Spring)	$4,750 per year

In order to access a MyState account, you must be admitted as a student to West Virginia State University. You will need your student ID number to login. Your student ID number begins with an "A". You must use a capital letter A. The username is case sensitive. If you experience difficulty logging in please click here for help.

Students are advised to check their MyState account and West Virginia State University webmail regularly as additional documents may be needed after a student's financial aid award is available.

Steps to Accept Your Financial Aid Award

When you enter the secure area:

1.) Select "Student and Financial Aid" Tab

2.) Select "Award"

3.) Select "Award For Aid Year" and choose the aid year from the drop down box and click submit

4.) Select "Accept Award Offer" Tab

5.) Accept or Decline all funds that are in the "offered" status

6.) When you have accepted/declined ALL funds click "Submit"

7.) Submit Decision

* Failure to accept/decline all funds will cause your award to partially submit and your registration may not be held. Do not use the "Undecided" option. This will also cause a submission failure on your award.

* Some funds are automatically accepted and do not give you the option to accept or decline. Funds such as Grants and Scholarships may be automatically accepted.

* Students may choose not to accept the full amount of loans offered. If a different loan amount is desired enter specific amount into appropriate box under Accept Partial Award Heading.

If your need to request child care expenses, decline a semester of aid, add summer aid, add an aid resource not listed on your award, accept previously declined awards, or request other changes to your award, please contact the Office of Student Financial Aid.


 

In order to be successful in securing funds to pay for your education every year students must complete a new Free Application for Federal Student Aid (FAFSA) and submit it to the United States Department of Education for processing. The FAFSA is an application for the following federal aid programs:

• Pell
• SEOG (Supplemental Educational Opportunity Grant)
• State Grants and Scholarships
• Federal Work Study
• Subsidized Student Loan
• Unsubsidized Student Loan
• Parent PLUS Loan
• Graduate PLUS Loan

FAFSA Filing: Complete the FAFSA every year, as soon after October 1st as possible and before April 15th, the closing date for the West Virginia Higher Education Grant (WV residents only). The closing date for West Virginia State University to guarantee your financial award in time for registration to be held is June 30th. To assure registration is held file at least one month prior to the closing date and respond promptly to all requests for information and documents from the Office of Student Financial Aid. Failure to respond may cause delays, reductions, and/or cancelations of your financial aid. Requests can be viewed from student MYSTATE account upon admission.

• We suggest you file electronically at www.fafsa.gov. You will receive a confirmation email and can view your Student Aid Report (SAR) online. Be sure to review your SAR for errors and make corrections as needed. This simple step can save weeks on your application for aid.
• Apply for a FSA ID to electronically sign your FAFSA application at https://fsaid.ed.gov/
• You should always use your tax forms to complete this application. You may estimate your income, but be aware that estimating your income may mean your file will be selected by the U. S, Department of Education for verification. If you choose to estimate when filing please review your SAR and make changes as necessary.
• Federal School Code for West Virginia State University is 003826

Filing Assistance: Click here to view a short video on filing the FAFSA

If you need assistance completing the application, you can obtain information from the Federal Student Aid Programs (1-800-4FED-AID).

Applying for Summer Financial Aid: All awards are initially offered for Fall and Spring only. You must request aid for Summer by completing a summer application after you have registered for your summer courses. You may pick up the application in the Office of Student Financial Aid Ferrell Hall room 125. The deadline to request summer aid is April 30th.

In order to access a MyState account, you must be admitted as a student to West Virginia State University. You will need your student ID number to login. Your student ID number begins with an "A". You must use a capital letter A. The username is case sensitive. If you experience difficulty logging in, please click here for help.

Students are advised to check their MyState account and West Virginia State University webmail regularly as additional documents may be needed once initial documents are submitted. Students will be contacted by their financial aid counselor regarding any documents or additional information needed to determine finanial aid eligibility.

Steps to Viewing Outstanding Requirements

When you enter the secure area:

1.) Click the "Financial Aid" tab

2.) Click "Eligilbility"

3.) Select the "Academic Year" from the drop down box

4.) Click on "Student Requirements"

*All outstanding documents will be listed on the "Student Requirements" tab.

*The review status of all submitted documents is also available on the "Student Requirements" tab.
 

The process of acquiring and securing proper payment of Federal Financial Aid may have multiple student requirements.

Students are encouraged to check MYSTATE and WVSU webmail regularly to view any notifications of additional requirements from the Office of Student Financial Assistance. No funds can pay until all paperwork is processed and all outstanding requirements are satisfied.

Listed below are some possible requirements students may encounter and information to resolve them.


Federal Verification Process- Verification is the process of confirming the information you and/or your parents reported on the FAFSA.Students selected for verification may be required to submit a tax return transcript from the IRS (copies of prepared tax forms such as 1040 are no longer accepted). An official tax return transcript for the tax year 2016 can obtained online from the Internal Revenue Service, by phone at 1-800-908-9946, or at your local IRS office. The Charleston WV office is located at 161 Court Street, Charleston WV 25301. Students may also be required to fill out one of our Federal Verification Forms which can be obtained online or in the Office of Student Financial Services.

Pell or Loan Aggregate Requirements- Students approaching or exceeding the Pell Grant Lifetime Eligibility Limit or Aggregate Loan Limits may receive a requirement to submit a Financial Aid Review from the National Student Loan Data System (NSLDS) Student Access Web Site. Effective the beginning of Fall 2012, the Pell Grant Lifetime Eligibility has been changed from 18 semesters to 12 semesters, a lifetime limit of 600%. Aggregate Loan Limits are as follows: Undergraduate Dependent Students $31,000 (limit $23,000 can be subsidized). Undergraduate Independent Students $57,000 (limit $23,000 can be subsidized). Graduate and Professional Students $138,500 (limit $65,000 subsidized). An explanation of how your eligibility is calculated can be found at the following link: Federal Student Aid.

Transcript Update-  The Office of Student Financial Aid will request a transcript update for all transfer students. A transcript update is requested by a financial aid counselor from the Office of Registration and Records. A transcript update cannot be completed until all final official college transcripts have been recieved by the Office of Undergraduate Admissions.

Open and Submit Electronic Award- An electronic Award Package will become available to submit only after pending requirements are satisfied. If no award is available, ensure all other requirements have been satisfied. If award is present see Accepting Awards Instructions. 


Parent PLUS Request and Master Promissory Note-  If a Parent PLUS Loan is accepted by a student, the parent of that student must complete a PLUS Request Process at Student Loans.gov. Instructions to complete this process can be found at the following link Direct PLUS Loan Request. If the PLUS Loan is approved the parent must sign the Master Promissory Note at Student Loans.gov.
PLUS Denial Process: If the Parent Loan is denied, students may request additional unsubsidized loan funds by completing the Unsub Request Form and submitting it to the Office of Student Financial Assistance.

Student Federal Direct Loan Entrance Counseling and Master Promissory Note- If a student accepts a Subsidized or Unsubsidized Loan is accepted by a student for the first time at WVSU, the student is required to Complete Loan Entrance Counseling and Sign a Master Promissory Note at Student Loans.gov.


Any questions concerning the above listed or any other outstanding student requirements should be directed to the Office of Student Financial Aid in Ferrell Hall room 125 or (304) 204-4369.

Click here to apply for private alternative student loans.

Refund policy for students who withdraw from school.

A student who officially withdraws from the University (i.e., drops all classes) through the Office of Registration or is administratively withdrawn from the University prior to completing 60% of a semester is entitled to a partial refund of that semester's tuition/fees. Refund amounts are calculated to the day based on the number of calendar days which have elapsed from the first day of class to the date of withdrawal. The date of withdrawal is the actual date the student notifies the Office of Registration of withdrawal or midpoint (50% point) of the semester for a student who leaves without notifying the institution.


Any student who withdraws at any point during the semester is advised to consult with the Cashier's Office to determine whether there is a refund due or a balance owed.

Note: Once classes begin, there is no refund for a reduced schedule. The refund policy applies only when a student officially withdraws from all classes.

For a student receiving federal financial aid who withdraws prior to completeing 60% of the semester, the amount of federal financial aid earned will be calculated to the day according to the same formula. Unearned financial aid must be returned. When aid is returned, the student may owe a balance to the University, to the US Department of Education, or to both. Any student receiving federal financial aid should contact the Office of Student Financial Aid before withdrawing from classes or reducing the number of hours enrolled to determine the impact of these actions on his or her financial aid status.

Title IV funds are Federal Direct Loans, PLUS Loans, Federal Pell Grants, and Federal Supplemental Educational Opportunity Grants (FSEOG).
Federal law specifies how West Virginia State University must determine the amount of Title IV program assistance that you earn if you withdraw from school.

The funds will be returned to the programs based on a concept of earned versus unearned aid. The "Return of Title IV Funds" rule assumes that a student earns his or her aid based on the period of time he or she remained enrolled. The Division of Student Services is required by federal statute to determine how much financial aid was earned by students who are dismissed, withdraw, drop out, or take a leave of absence prior to completing 60% of a payment period or term. For a student who withdraws after the 60% point-in-time, there are no unearned funds. However, a school must still complete a return calculation in order to determine whether the student is eligible for a post-withdrawal disbursement.

Unearned Title IV funds, other than Federal Workstudy, must be returned. Unearned aid is the amount of disbursed aid that exceeds the amount of Title IV aid earned. During the first 60% of the enrollment period, a student earns Title IV funds in direct proportion to the length of time he or she remains enrolled. A student who remains enrolled beyond the 60% point earns all aid for that period. 

The return calculation is based on the percentage of earned aid using the following Federal Return of Title IV Funds formula:

Percentage of payment period or term complete = the number of days completed up to the withdrawal date divided by the total days in the payment period or term. ( Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of unearned aid.

For a student who officially withdraws, the date of WVSU's determination that the student withdrew is the later of: the withdrawal date or the date of the students's notification to the Registration and Records Office. Students must contact the office of Registration and Records to officially withdraw from school. For a student who did not provide notification of withdrawal, the date of WVSU's determination that the student withdrew is the date that WVSU becomes aware that the student ceased attendance. If WVSU is unable to determine the last date of attendance, the 50% point of the term will be used as the withdrawal date.

The responsibility to pay unearned aid is shared by WVSU and the student. WVSU's share is the lesser of the total amount of unearned aid or the institutional charges multiplied by the percentage of aid that was unearned. The students's share is the difference between the total unearned amount and WVSU's share.

A student who earned more aid than was disbursed prior to withdrawal is owed a post-withdrawal disbursement which must be paid within 120 days of the student's withdrawal.Post-withdrawal disbursements must be made from available grants before loans. WVSU will credit post-withdrawal disbursements towards unpaid institutional charges. Any portion of a post-withdrawal disbursement not credited to a student's account will be offered to the student as a cash disbursement (or a parent in the case of a PLUS loan).
WVSU must return the amount of Title IV funds for which it is responsible for no later than 45 days after the date of the determination of the date of the student's withdrawal.

Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula:

Aid to be returned = (100% of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period.

Refunds are allocated in the following order: Unsubsidized Federal Direct Loans - Subsidized Federal Loans - Federal Parent (PLUS) Loans - Federal Pell Grants for which a return of funds is required - FSEOG for which a return of funds is required.

 

When students accept financial aid, they also accept the responsibility to make Satisfactory Academic Progress (SAP). This progress is based on the number of attempted and earned credit hours you enroll in per semester, your term and cumulative GPA, as well as the length of enrollment at West Virginia State University in addition to any courses taken at other institutions.

Federal regulations require that West Virginia State University monitor the academic progress of students who receive federal, state, and institutional financial aid. Students must make progress toward the completion of a degree in order to remain financial aid eligible. Satisfactory Academic Progress (SAP) is reviewed after each semester using Grade Point Average (GPA), Pace of Completion (Ratio), and Maximum Time-Frame (150% rule). See the below criteria required to maintain SAP:    
 

Undergraduate Students
Academic Standing	Overall GPA	Hours Passed vs. Hours Attempted
Freshman (0-29 hours)	1.75	67%
Sophomore (30 to 59 hours)	1.75	67%
Junior (60 to 89 hours)	2.00	67%
Senior (90 + hours)	2.00	67%

 

Graduate Students
Academic Standing	Overall GPA	Hours Passed vs. Hours Attempted
First Time and Continuing	3.00	67%

 
Maximum Time-Frame (150% rule) cannot exceed 150% of the published length of the program. Example: If it takes 121 credit hours to complete an Art degree, you can only receive financial aid for up to 182 credit hours.


The Office of Student Financial Aid has revised the Satisfactory Academic  Progress Policy effective July 1, 2013.

Students can find a detailed description of the revised Satisfactory Academic Progress Policy at the link provided.

SAP-POLICY