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Judge Damon J. Keith Scholars Hall

Residence Life & Services

Apply Now On line for SPRING 2018

Applications for the Academic Year 2018-2019 will be available at the end of October 2017

Thank you for considering to live with us on campus! We have a number of amenities to offer including traditional styled living units and modern state of the art facilities. The Office of Residence Life & Services is eager to serve and engage you. Living on campus is a great way to enhance your experience at WVSU.

Please complete the on line application in its entirety. For all Spring 2017 Only applications, please understand that housing space is limited and assignments are based on current availability. COMPLETION OF A SPRING & FALL HOUSING APPLICATION IS NOT A CONFIRMATION THAT YOU WILL RECEIVE A HOUSING ASSIGNMENT. 

Housing Deposit Information for Fall & Spring 2017-2018
New Students:
 A $200 application fee is required with this application. The first $100 is non-refundable and will be applied toward your Fall 2017 housing costs if you show. The remaining $100 will serve as your damage deposit and will be held as long as you live on campus.

*Incoming students that cancel housing on or before November 30 will lose $100 (50%) of their deposit. Students that cancel on December 1st or after will not be refunded their full (100%) housing deposit.

Upon your departure from on-campus housing, the $100, less any damage expense, will be returned to you upon your request for it back by filling out the Room Breakage Refund Request Form

Deadlines for Room Breakage Refund Request Form are as follows within their respective Academic Year:

  • Fall Semester Departures: request must be filed by January 30th
  • Spring Semester Departures: request must be be filed by June 30th
  • Summer Departures: request must be be filed by August 30th

How to Pay: Please call, stop by the Cashiers Office, or make Checks payable to "West Virginia State University" and place in the memo section "Housing Deposit for 'Students name and their "A" Number" and send it to the Cashiers Office.

Cashier's Office
West Virginia State University
P.O. Box 368
Institute, WV 25112
Phone: (304) 766-3141
Fax: (304) 766-5258

Office Hours: Monday – Friday: 8:30 a.m. – 4:30 p.m.

What You Can Expect Living On Campus at WVSU
‣ Dedicated staff to assist you as you engage with others in a dynamic community.
‣ Bedroom/suite furnishings in each individual unit, and semi-private bathrooms.
‣ Internet, Cable, and utility services included in cost.
‣ Traditional or suite-style living options.
‣ A host of amenities to enhance your on campus experience.
image-up-arrowimage-down-arrowHousing Requirements

 West Virginia State University has a two-year on-campus residency requirement for all freshmen beginning with the fall 2014 class. WVSU requires that all freshman and sophomore single students enrolled for twelve (12) or more semester credit hours reside in the University's residence halls and participate in a meal plan. This requirement excludes summer sessions and is applicable until the attainment of junior academic standing (fifty-eight [58] semester credit hours), or the receipt of an exemption from the Office Residence Life. Students wishing to live on-campus for more than two years are welcome and encouraged to do so.
B. Exemptions to this requirement must be requested in writing (on a Release Request Form obtained from the Residence Life Office or at Online) and submitted by June 30 for Fall Semester release, or November 15 for a Spring Semester release. Release requests will not be accepted after these datesA Release Request Form may be submitted to: The Office Residence Life, West Virginia State University, Judge Damon J. Keith Scholars Hall, Institute, West Virginia 25112, or to

Exemptions to this requirement may be granted to students under certain conditions. They are:
  • Student commutes to campus from the principal residence of a parent or legal guardian living within 50 (road) commuting miles. The student must provide a birth certificate signed by one or both parents or legal documentation of guardianship, and a valid driver's license or current utility bill in the parent's/guardian's name to verify the address of his/her residence.
  • Student is twenty-one years of age or older, having reached that age no later than the first day of classes for the applicable semester or having graduated from high school more than two years prior to the beginning of the semester.
  • Student is married. A copy of the marriage certificate must be submitted as documentation.
  • Student has custody of dependent children. A copy of the birth certificate(s) must be submitted as documentation.
  • Student can demonstrate other acceptable extenuating circumstances and provide documentation to support the request for exemption.

C. Upon receipt, requests will be reviewed by the Director of Residence Life. A written determination will be mailed to the student. If the student's request is denied he/she will have ten (10) days in which to submit a written appeal to the Housing Review Committee as outlined in the denial letter.
D. All non-exempt freshman and sophomore students must comply with this requirement.

E. Part-time students are welcome to live in the residence halls on a space-available basis.
image-up-arrowimage-down-arrowResidence Halls

Living on-campus offers individuals a unique opportunity for personal growth and development.  Residents meet and live with people from other states and countries allowing them to learn about other cultures.

Professional Staff for Residence Life and Services

  • Dr. Nancy Nkumsah, Director of Residence Life and Services
    • Office located in Sullivan Hall East 319
  • Mr. Wesley Davis, Graduate Hall Director
    • Office located in Keith Scholars Hall (Main Housing Office) & Dawson Hall
  • Mr. Danzel Jones, Graduate Hall Director
    • Office located in Keith Scholars Hall (Main Housing Office) & Dawson Hall
  • Ms. Vikki Green, Program Tech II 
    • Mon. - Fri. - 8am - 5pm 
    • Front Office: (304) 766-3037
    • Fax: (304) 766- 5174
  • Every hall also has Resident Assistants (RA) and Resident Leaders (RL) who are trained student staff who are tasked with providing assistance and programming for all residents. 

Dawson Hall

Dawson Hall houses approximately 80 men and women. All rooms are double occupancy and two rooms share an adjoining bathroom.  Single rooms, at an additional expense, may be available and should be requested through the Office of Residence Life.  Rooms allowing access for students with physical challenges are available. Dawson Hall features a community lounge, computer lab, and an on-site laundry facility.


  • 1st Floor: (304) 766-9106
  • 2nd Floor: (304) 766-6813
  • 3rd Floor: (304) 766-9023

The Judge Damon J. Keith Scholars Hall

  • 291 total beds
  • 78 suite-style units – two, three and four bedroom plans
  • 10 apartment-style units
  • Fully furnished
  • Rental rates are inclusive of electricity, water/sewer, trash service, cable and Internet service

Community amenities:
  • Café
  • Gaming Room
  • Multi-person room
  • Centralized laundry facilities on each floor
  • Greek Park adjacent to the new hall

Keith Bedroom
Keith Bedroom 

Keith Common Space In Suite
Keith Common Space In Suite

Keith Laundry Room
Keith Laundry Room

Keith Cafe
Keith Cafe

Keith Game Room
Keith Game Room

Dawson Hall Room
Dawson Hall Rooms

image-up-arrowimage-down-arrowStudent Move In

Fall 2017 New & Returning Student Move In

New Student Move-In
Friday, August 11, 2017
8:00am - 5:00pm
**Directions of where to check-in will be sent to your e-mail. 

Returning Student Move-In
Saturday, August 12, 2017
8:00am - 5:00pm
**Directions of where to check-in will be sent to your e-mail. 

Students wishing to arrive on campus a in advance of their set move in date will need to fill out the "Fall 2017 Early Arrivals Request" to know if it will be possible. Students will be assessed $30 per night fee.     

We look forward to seeing you!

For specific questions, contact our staff by emailing

All student placements will be sent to students State E-mail account in the month of July. Students who have not paid their deposits will view their "tentative" spaces, meaning your housing is not solidified and may change prior to move in.  

Fall 2017 Check-In Info:
  • Freshmen & Transfer Student Check-In: Friday, August 11, 2017
    • Starting at 8am
  • Returning Student Check-In: Saturday, August 12, 2017
    • Starting at 8am
  • Early Arrivals: Students wishing to arrive on campus a in advance of their set move in date will need to fill out the "Fall 2017 Early Arrivals Request" to know if it will be possible. Students will be assessed $30 per night fee.  
  • First Day of Classes: Monday, August 14, 2017 

New Student Sign-up Information
  • July 24th: By 12pm perspective students without an "A" (A00000000) ID number housing will be given to students with A number.
All Residents
  • Overflow housing in Sullivan Hall will commence after Keith and Dawson Halls are full. Students will be moved to Keith and Dawson Hall as space becomes available. 
WVSU Campus Map for Move In (pdf)
What to Bring (pdf)

As students are settling in, we ask that they do not drill holes into our walls and or use materials that will damage property. Any damages incurred by students will be billed to them.  

Do you have questions about what you absolutely need, might need, and should not bring? Please check our FAQ and Housing Rules and Regulations Tabs.
image-up-arrowimage-down-arrowHousing Rules and Regulations
These rules apply to all residence halls.  Be sure you also review the rules that are applicable to your hall.  All rules listed in the Student Handbook, The Buzz, governing student conduct shall be observed. 
Visitation & Guest Info
  • Visitation Hours: Sunday - Saturday - 6 am until 12 midnight
  • Overnight Guest Hours: 12 midnight - 6am
  • Residents can retireve an Over Night Guest Form from their RA/RL or from the front desk.
    • If a student is found to have forged and signed the form for their suite/roommate(s), they will be held responsible through the student conduct process.
  • Every guest is subject to University rules and regulations.  The resident host agrees to monitor and accept responsibility for the behavior of her/his guests.  Guests must be escorted by their hosts at all times.
  • The right to sleep, study, and privacy supersedes visitation privileges.  Overnight guests are limited to two per resident. Guest can visit for up to three (3) consecutive days (72 hours), and up to six (6) days in a given month on a space available basis in the assigned room of the host. Only if there is advance consent by all residents of the room/suite, and in accordance with the specific visitation policies established.
  • After a three (3) consecutive night stay, no other resident can sign that individual up again until his or her 14 days have past. All individuals may not exceed six (6) nights of stay in a month.
  • Anyone who visits a room that is not their own after 12:00 midnight and before 6:00 am is considered to be an overnight guest.
  • The University reserves the right to deny and retract access to any guest if it has been determined that such a person as disturbing, dangerous or disruptive to the residents or the facilities.
  • PRIOR TO THE STAY: Individuals under the age of 18 and who are unaccompanied by their legal parent or guardian wishing to stay overnight are required to complete the Minor Visitation Permission FormFor your convenience, “The Minor Visitation Permission Form” maybe scanned and e-mailed directly to Residence Life and Services Office at  
  • Cohabitation is prohibited.
Students must notify Residence Life staff if they plan on being away for more than 5 days. If during weekday, we encourage students to notify their professors of their absence. 

Break Housing
During the academic year, students wishing to stay during breaks, Thanksgiving, Winter Break (not covered in cost and students will be billed for Winter Stay), and Spring Break will need to contact Residence Life to request to stay over break. 
  • Depending on sign-ups, you may be asked to move to another location during break.
  • Summer School students will need to apply for housing.
  • Do not prop open exterior doors.​ Do not permit people to enter residence halls through Fire/Emergency Exits.
  • Public areas of residence halls are equipped with monitoring equipment.  Rooms assigned to students will not be monitored by security equipment.
  • Do not give building/room access codes to any one.
Quiet Hours
All WVSU residence halls honor ‘quiet hours’ from 10 p.m. to 10 a.m.  Noise levels during other hours should be low enough not to disturb others.  Practicing musical instruments is permitted in designated areas only.
  • It is 24/7 courtesy hours - meaning that any excessive disturbances will not be tolerated and students will be documents and fined accordingly.
  • During Finals Week till Winter/End of Year closing it is 24/7 Quiet Hours. 

Room Checks
Residence Hall staff make periodic, announced/unannounced checks of all residence hall rooms. 
  •   Unannounced checks can be performed under special circumstances at the discretion of the staff with director approval.
  •   Periodic checks are not searches, but are performed to identify health, safety and maintenance problems.
All residence halls are smoke-free environments.
  • Burning candles, incense or other such ‘open flame’ luminaries are not permitted.
  • Electronic cigarettes are not permitted in the building(s)
  • Wax burners are also prohibited 
Prohibited Items. These include, but are not limited to:
  • Weapons
    • Firearms/firearm look-a-like
      • Guns and ammunition
      • BB Guns
      • water/toy guns etc...
    • Knives (not including butter knives) larger than 3 inches.
      • switchblades, hunting knives etc...
    • Tasers
    • Fireworks and or any explosives
    • Bow and arrows etc...
  • Candles and wax burners/melters
  • Pets of any kind
  • Natural trees or evergreens
  • Hover boards
  • Futons
  • Hotplate
  • Halogen lamps
  • Personal WiFi/Routers (as they distrupt the schools Wifi making difficult for others to connect)
  • George Foreman grills
  • Toaster/toaster oven​
  • Full/empty alcohol bottle, shot glasses
  • Possession, creation, use, and or sale of illegal substances and paraphernalia
    • sale or distribution of legal/over the counter medication is also prohibited
  • ** This is not an exhusted list and students are to ask the director(s) and staff when they are not sure**
Other - Student Violations  
  • Unauthorized entry and use of building(s)/building space(s)/bedroom
  • Use of emergency alarms and equipment in situation other than emergency
  • Distribution and use of building/Bedroom codes

image-up-arrowimage-down-arrowNotifications and Statements

Hazing Policy and Sanctions

Any person or persons who cause(s) hazing is guilty of a misdemeanor and upon conviction thereof shall be: fined not less than one hundred dollars nor more than one thousand dollars; or confined in a county or regional jail not more than nine months; or both fined and imprisoned.  Provided that if the act would otherwise be deemed a felony as defined in the hazing code, the person committing such acts may be found guilty of such acts and/or may be found guilty of a felony and be subject to penalties provided by law for such felony. 
In accordance with the goal of educating and assisting students with conduct problems, the Vice President for Student Affairs may recommend such other forms of disciplinary action as may be appropriate to the individual case.  These may typically involve work or research projects or recommendation for counseling options.

Affirmative Action Statement

West Virginia State University is an EQUAL OPPORTUNITY/AFFIRMATIVE ACTION institution and does not discriminate against any person because of race, sex, age, color, religion, disability, national or ethnic origin. This policy extends to all West Virginia State University activities related to the management of its educational, financial and business affairs. It affects all employment practices including but not limited to recruitment, hiring, transfer, promotion, training, compensation, benefits, layoff, and  termination.

Liability/Property Loss

The University does not accept liability for damage or theft of personal property.  Please be sure you always lock your room door, even if you’re just going next door or to the bathroom.  It is recommended that you either carry your own personal property insurance or determine if property loss is covered by your or your parent’s homeowner’s policy.  In addition, you are urged to put proper identification on all your valuables and keep a list of them with descriptive information, model numbers and serial numbers.  Materials for registering all property with the Department of Public Safety are available at each residence hall main office. 

Room Entry

The University reserves the right to enter a student’s room (including closets, storage areas, and adjoining bathrooms) locked or unlocked, at any time it is deemed necessary for the immediate resolution of problems.  When the health, welfare and/or safety of persons will occur and/or property may be threatened (such as for repairs, maintenance work and room inspections) entry will be without notice.  Entry for other cause will occur only when there is an administrative search.

Visitation Policy

All halls have a 24-hour visitation policy, meaning that students may be visited by guests of either gender at any time. Residents of our halls are responsible and liable for their guest(s) actions and behavior. 

Every guest is subject to University rules and regulations.  The resident host agrees to monitor and accept responsibility for the behavior of her/his guests.  Guests must be escorted by their hosts at all times.

The right to sleep, study, and privacy supersedes visitation privileges.  Overnight guests are limited to two per resident. Guest can visit for up to three (3) consecutive days (72 hours), and up to six (6) days in a given month on a space available basis in the assigned room of the host. Only if there is advance consent by all residents of the room/suite, and in accordance with the specific visitation policies established.

After a three (3) consecutive night stay, no other resident can sign that individual up again until his or her 14 days have past. All individuals may not exceed six (6) nights of stay in a month.
Anyone who visits a room that is not their own after 12:00 midnight and before 6:00 am is considered to be an overnight guest.

The University reserves the right to deny and retract access to any guest if it has been determined that such a person as disturbing, dangerous or disruptive to the residents or the facilities.

PRIOR TO THE STAY: Individuals under the age of 18 and who are unaccompanied by their legal parent or guardian wishing to stay overnight are required to complete the Minor Visitation Permission FormFor your convenience, “The Minor Visitation Permission Form” maybe scanned and e-mailed directly to Residence Life and Services Office at  

Residence Halls Closing Information
Winter Closing - December 2017
All students are to be advised that Dawson Hall and Keith Hall will be closed for Winter Break. 
All students needing housing during  Winter Break, Dec. 9, 2017 by 12pm - Jan. 14, 2018 by 12, will need to apply for break housing. Limited spaces are available and students wishing to have Break Housing will be billed for the stay.  Break Housing will be in Sullivan Hall in double occupancy spaces.

All students will be allowed to return to the residence halls starting 12pm on Sunday, January 14, 2018.

Fall 2017 Graduates - will have until 5pm, Sat. Dec. 9th, 2017 to sign the necessary paperwork and check out of the residence Halls.

End of Year Closing - May 2018
May 11th with graduation day on May 12th, 2018
  • Students should be leaving 24 hours after their last final, however, if you need to stay till the last day, 12pm May 11th, 2018 please notify the Director(s).
    • Graduating students may request to stay till 5pm on May 12th if need be.
  • Due to the turnover for camps and conferences in the summer - if student ask and are granted extra days after graduation - they may be asked to move to another location, most likely Sullivan Hall, until they are able to leave. 
    • Students needing extra day(s) may be assessed a bill per day needed.
  • We highly suggest all students let their family/transportation know so they can prep ahead of time to pick them up.
Additional information concerning closing procedures, student expectations, and details will be made available to students via their wvstateu e-mail.
image-up-arrowimage-down-arrowQuestions About Applying for Housing

Housing Assignment Information:

Our Residence Life staff works diligently to review all of the housing application materials submitted to our office to determine the best possible placement. This is not an exact science, but we do make our very best effort to match students based upon their lifestyle preferences and expectations. Considering occupancy may change due to updated, new, or rescinded applications, all assignments are tentative. 
When you receive your housing assignment letter, it will include the name and contact information for your roommate(s). We encourage you to contact your roommate right away!
For information about Room Assignments, please e-mail Residence Life at 

How are Incoming and Returning Students Assigned to Housing?

All new incoming students must be admitted to the university and are assigned a housing placement based on the date their application and $200 housing deposit was submitted. The earlier a student deposits for housing, the more likely he/she will receive their desired housing preferences.
Returning students are assigned based on when there application was submitted. The earlier a student submits their housing application, the more likely he/she will receive their desired housing preference.

How are Roommates Assigned?

All students living in double, triple, or 4 person room/suites will be assigned roommate(s), so it is essential that you complete the "Personal Lifestyle Preferences" section of your housing application completely and accurately.
The Office of Residence Life cannot guarantee your roommate or suite mate selection. In order for roommate requests to be considered, the request must be mutual between both roommates. All roommate requests must be received no later than May 1, 2018.
Students can request a roommate by choosing one of the following options:

  • Completing the "Roommate Request" section of the Housing Application
  • Submitting a "Roommate Request Card" during summer orientation
  • Emailing us your full name and the full name of your roommate including your student ID numbers at

Why do I Have to Submit a $200 Housing Deposit?

All incoming residential students applying to West Virginia State University will submit a housing deposit:
  • $100 non refundable application fee ​(this is applied to your housing bill in the Fall and is not refunded back if a student decides not to attend the university at a later date)                   
  • $100 refundable breakage deposit
The $200 housing deposit serves as a reservation for housing. The $100 refundable breakage housing deposit is kept on file for the duration of semesters the student resides in the residence halls. Upon your departure from on-campus housing, the $100, less any damage expense, will be returned to you upon your request for it back by filling out the Room Breakage Refund Request Form by the due dates. 
*Incoming students that cancel housing after August 1st will not be refunded their $200 housing deposit.

**Updated rates for the 2018-2019 Academic Year will be posted soon and will be in effect Starting July 1, 2018.** 

Housing Cost for 2017-2018 (Academic Year)
Room and Board Charges
All Residence Halls Rate Per Semester
Keith Scholars Hall 2BR $ 3,588
Keith Scholars Hall 3BR $ 3,588
Keith Scholars Hall 4BR $ 3,588
Dawson Single $ 3,349
Dawson Double $ 2,292
Board Plans  
Board - Option # 1 $ 2,345
Board - Option # 2 $ 2,075
Board - Option # 3 $ 2,142

Summer Housing Application
Summer Housing

Students interested in Summer Housing during a Summer Term MUST complete a Summer Housing Application (will be posted in the spring 2018 semester).

  • Summer housing is limited.
  • Summer School residence will reside in Keith Hall with applicable rates applied to student account
  • Deadline to apply for Summer Housing is May 2, 2018. 
image-up-arrowimage-down-arrowRoommate Rights and Tips
Although it seems that to be a good roommate, you have to do a great deal of compromising and understanding, and surrendering.  Remember that a roommate has rights too.  You have the right to:
  • Refuse requests without feeling guilty or selfish;
  • Express your individuality through whatever ethical means you find natural;
  • Make mistakes;
  • Have your needs be as important as those of others;
  • Be independent;
  • Feel or express anger (in ways that do not endanger others, yourself, and or, property);
  • Be included and not considered a "third wheel";
  • Be treated as a capable human adult and not to be patronized;
  • Personal Privacy;
  • Receive the same respect and consideration for your opinions that you give others;
  • Engage in those physical, educational, and social pursuits that are a necessary part of your University career;
  • Read and study free from undue interference in your room;
  • File grievances and initiate action for impartial and fair adjudication through the proper channels;
  • Be free from fear, intimidation, physical and/or emotional harm, and the imposition of sanctions apart from due process.
Ten crucial tips for a good roommate relationship
  1. Complete the Roommate Agreement Form (as a 'living document' this form can be amended by roommates as time goes on)
  2. Get to know each other. You've got your first opportunity to make a new friend. Take the time to ask and answer questions -- about family, hobbies, academic interests, etc.
  3. Talk it out. Communication is key in building a successful relationship.
  4. Be open and friendly. You and your roommate may not have the same taste in clothing or music, but you likely share some of the same concerns and apprehensions. Be the first to step out of your comfort zone.
  5. Be understanding. Everyone has bad days. Remember that you may not always be aware of the issues your roommate is dealing with, but there's most likely a good reason for his or her actions. A sympathetic ear might help a lot.
  6. Give each other space. Togetherness is great, but too much of a good thing sometimes that's not so great. You and your roommate both need time alone. If that time doesn't come naturally, talk about it.
  7. Ask before you borrow. Not everyone has a different comfort level when it comes to lending belongings. Asking first helps avoid misunderstandings.
  8. Define "neat." Whether you're a neat freak or a slob, you have someone else's feelings to consider. With a little give and take, you can each adjust accordingly and make your environment comfortable.
  9. Pick one extracurricular activity to share. There's nothing like having something in common to care and talk about. If you aren't involved in any of the same activities, you are likely to see each other at bedtime only. You may feel like you're sleeping in a room with a stranger.
  10. Schedule study times. Let your roommate know in advance when you have a big test or paper coming. He or she will know to give you some quiet time.
  11. Live by the golden rule... "Do unto others, as you would have done unto you..."
image-up-arrowimage-down-arrowStudent Checklist
During your first week you may feel a little overwhelmed with all the things you need to accomplish.  We have put together a suggested list of things to do during your first week.  We hope that this will help you organize what may seem to be a tremendous task.  By no means is this a exhaustive list.  That is why we left spaces for you to fill in your own items.  The list is in no special order, nor is it necessary to complete everything.  Good luck on your first of many “To Do” lists to come.
  • Meet your Resident Director (RD).
  • Check the Residence Halls page to learn about your RD
  • Pay tuition and fees
  • Meet your roommate
  • Check out the roommate tips for making a successful friendship
  • See your academic advisor
  • Buy your books
  • Get your dining card validated
  • Find your classrooms
  • Attend floor meetings
  • Check your residence hall information page for schedules
  • Ask a lot of questions
  • Open a bank account
  • Meet your floor-mates
  • Make course adjustments
  • Tour the campus
  • Contact your friends back home
  • Get your student ID Card at the security office on the first floor of Ferrell Hall
  • Get your parking pass
  • Purchase your pass at the Cashier's Office and pick it up at the security office on the first floor of Ferrell Hall
  • Call your parents
image-up-arrowimage-down-arrowFrequently Asked Questions
What is the cost of housing?
Room and board rates are posted on the webpage of each individual hall.
When do the residence halls open?
The residence halls open for new incoming students on August 11th, 2017.  Returning students may come back to campus on August 12th, 2017.
Do the residence halls remain open during holidays and breaks?
Residence halls are closed for Winter Break and Summer Vacation. Students wishing to stay during these time frames will need to request and will be charged for their stay. Depending on space available and number of students requesting a stay, students may be moved to a different hall for their winter and summer stay. 

Students may leave their belongings in their rooms during Winter and Spring Breaks at their own risk.  Any belongings left during breaks should be moved to one side of the room along with the mattress, covers, pillows and cases.  The University will not store student possessions over the summers months. 

Students needing to stay for Thanksgiving, Winter, and Spring Break will need to request this. All students are notified and given information during the academic year. Thanksgiving and Spring Breaks are included in students housing cost, therefore, students requesting to stay during this time will not be billed extra. 

What if I have a housing request based on medical needs?
Students with special medical needs must submit documentation from a physician before the housing priority deadline of May 1 for the fall semester or November 15 for the spring semester.  Medical requests will be considered after you have filed documentation with the Office of Disability Services and turned that information in to the Office of Residence Life. 
What are the bed sizes in the residence halls?
All beds are standard Twin XL.
Are the residence halls carpeted?
Residential rooms in our Judge Damon J. Keith Scholars Hall are wood grain/laminate, and Dawson Hall has tile floors.  You may want to bring a carpet remnant or scatter rugs your housing space for a more personalized approach.
What type of furniture is provided in each room?
Each room is equipped with a bed, desk, dresser and closet space per student.  Each hall has a common area that is equipped as a sitting area with chairs or sofas.  Keith Hall is also houses independent apartments that will be equipped with a furnished kitchen, living room and bedroom as well as a study desk. Students are not permitted to bring extra furniture such as futons.
What happens if I lose an assigned key or slide card?
Report the loss to the Office of Residence Life.  There is a charge of $75 to change a lock and $25 for each new key.  A slide card is $100.00 to replace.  The total amount will be billed to your account.  Additionally, you are responsible to return all campus issued keys and/or slide cards when you leave the halls.  Replacement costs will be assessed for failure to return these items.
What is an RA?
A resident assistant (RA) is a student staff member working and living in a residence hall.  Resident assistants provide support, guidance and assistance for resident students.
Are students required to live on campus?
WVSU traditional students are required to live on campus.  All unmarried freshmen, sophomores, or juniors who do not commute from the permanent legal residence of a parent guardian, or grandparent, within a fifty mile radius of the campus are required to live in a residence hall.  This requirement is waived if the student has served two or more years in the U.S. Armed Forces or has completed the reserve obligation.  This requirement is also waived for students who have lived in a college residence hall for six semesters or have a disability which makes the University residence halls impractical. Married student, or single parent, or a student 25 years of age prior to admission to WVSU can also waive the residency requirement.
What should I bring with me?
Click here for more details on what to bring.
What appliances should I leave at home?
Do not bring hot plates, candle/wax burners, grills (including George Foreman Grills) or toaster ovens.  Click here for more details on what not to bring.
Can I bring a microwave and refrigerator with me?
The following restrictions must be met:
Refrigerators should be no larger than 4.6 cubic feet max, 1.8 amps, 110 volts, UL approved only.  In the interest of fire prevention, electrical outlets must not be overloaded.
No devices for the purpose of cooking are allowed in residence hall rooms, with the exception of the following: pop-up toasters (not toaster ovens), blenders, can openers, coffee makers and juicers.  Microwave ovens are permitted in student rooms provided the microwave oven has been UL approved and does not exceed 700 watts.
Is there a meal plan?
On campus students residing in Dawson Hall and the Judge Damon J. Keith Scholars Hall are required to participate in the University's meal plan.  Students residing in the apartments located within the Judge Damon J. Keith Scholars Hall are not required to participate in a campus meal plan.  However those students are encouraged to do so.  For more information, please see Dining Services.
What is the best way to receive mail and packages on campus?
All student addresses are “P.O. Box 1001; Student’s hall & room number; Institute, WV 25112-1001”.  Please inform those sending you mail and packages of the correct address.  With the proper address, your mail will arrive faster and be distributed efficiently.  Additionally, personal mail boxes are available for rent in the University Union.
Should I bring my computer and are the rooms wired for computer connections?
Students can surf the net from their on-campus room without dialing in!  With a computer equipped with an Ethernet card and an adapter cable, students can enjoy free, direct, unlimited access to e-mail and the Internet from any residence hall room.  Students without their own computer can use the conveniently located computer labs in the University Union and several other locations around campus.
Am I allowed to have a pet in the residence halls?
No Pets are allowed in the Residence Halls
Am I allowed to have guests in my room?
You may have overnight guests with prior authorization from your RA and roommate(s).  Guests will not be allowed in a room unless all occupants in that room are in agreement.  Residents must notify and get approval from their RD when they will be having overnight guests.  All guests are subject to University regulations and residence hall policies.  Residents are responsible for the actions of their guest(s) and guests should be escorted at all times.  Guests, not including family members, may stay a maximum of three days in the residence halls.  If a student feels his or her roommate(s) are not abiding by this policy, it is his or her responsibility to notify a Residence Life staff member.

Can I bring a car to campus?
All students may have the privilege of using a motor vehicle (including motorcycles) on campus provided it is registered with WVSU Public Safety.
Can I bring a bicycle to campus?
Bicycles may be kept in rooms as long as both roommates agree.  All students bringing bicycles to campus are asked to register their bicycle with Campus Safety and Security.
Are there laundry facilities on campus?
Laundry facilities are located in each residence hall.  Residents may purchase a prepaid laundry card in the laundry facility located in Sullivan Hall West Lobby.
What if I don't get along with my roommate?
Residents are permitted to change rooms during the official Room Change Period that will occur after the third week of classes each semester and will last 3 weeks. During this period of time students will be informed on how to go about requesting for a room change no questions ask. After the deadline, students will need to go through a process which may include mediation. 
How do I insure my personal belongings?
Since WVSU is not responsible for loss or damage to personal property from any cause, we recommend that you check to see if your belongings are covered under your family's homeowner's insurance policy.  If this is not the case, you may wish to buy renter's insurance, which is reasonably priced.
Regardless of coverage, items such as your stereo, TV, camera, VCR, refrigerator, computer should be engraved for identification purposes.
Does WVSU have maintenance and custodial services?
Resident students are expected to pick up after themselves in all public areas such as bathrooms, lounges, lobbies, hallways, laundry rooms, study and TV lounges. Custodial personnel will clean these areas daily.  Students are responsible for cleaning their own rooms.  Maintenance problems in student rooms should be reported promptly by completing a work order at the residence hall front desk.  Students should retain the top copy should follow-up become necessary.  Maintenance personnel respond in the order that requests are received.  They are unable to predict the exact day and time the repair will be done, but usually complete the work within 24 hours of the request.  They work Monday-Friday 7 a.m.-4 p.m., except in cases of emergencies.  Additionally, requests can be made by contacting your Resident Assistant or you Resident Director.
What are quiet hours?
Quiet hours are in effect from:
  • 10 p.m. to 10 a.m. on weeknights and 2 a.m. to 10 a.m. on Friday and Saturday, so you and your neighbors may study and sleep. 
Residents have many different schedules and lifestyles, but you will find life a lot easier if you respect each other's right to healthy habits. If other students in your hall are bothering you with noise, you have the right (at anytime of day or night) to ask them to be quieter.  If trouble persists, feel free to notify your RA, who has the option and authority to set disciplinary procedures in motion.  Students are encouraged to keep the volume of their stereos low.  As a rule of thumb, residents are encouraged to have no more than three guests per resident visiting their room at any one time, in order to maintain courtesy quiet hours.
Is soliciting allowed on campus?
Soliciting is not permitted in the residence halls.  Students should ask salespersons to leave the building if they are approached. If they refuse, call the resident assistant, head resident, area coordinator, or WVSU Public Safety.  Fraternities, sororities, clubs, organizations and residence hall associations are the only groups authorized to sell in the residence halls with prior permission from the Director.
Am I allowed to have visitors on campus?
Guests are authorized in residence hall rooms.  All roommates must consent to any guests and overnight visitors in a room.  Overnight visitors must fill out a Guest Registration form.  Long-term guests are not authorized.  Specific time limits can be discussed with the Resident Director/Resident Assistant of your facility.  Cohabitation is not permitted in the residence halls.  ALL overnight visitors and guest must be approved prior to their visit, by the Resident Director.
image-up-arrowimage-down-arrowMail Delivery & Pick Up

During the Academic Year: Mail is retrieved for students at the Post Office
Students living in the halls may pick up mail/packages at the Sullivan Hall West front desk.
Monday - Friday
10:00 am - 12:00 pm
3:00 pm - 5:00 pm


West Virginia State University
P.O. BOX 1001


West Virginia State University

During Summer: Due to the lack of students staying in the hall students will need to pick up their mail from the Post Office. 
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Office of Residence Life & Services
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Judge Damon J. Keith

Scholars Hall S114
(304) 766-3037
(800) 987-2112, ext 3037
Fax: (304) 766-5174

Dawson Hall Info Desk
(304) 766-4253

Keith Hall Info Desk
(304) 766-3037

Professional Staff
Dr. Nancy Nkumsah
Director of Residence Life and Services
Office Location: Sullivan Hall East 319

Mr. Wesley Davis
Graduate Hall Director
Office Location: Keith & Dawson Hall

Mr. Danzel Jones
Graduate Hall Director
Office Location: Keith & Dawson Hall

Ms. Vikki Green, Program Tech II 
Keith Hall Front Desk: Mon. - Fri. - 8am - 5pm 
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