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Judge Damon J. Keith Scholars Hall

Residence Life & Services

Thank you for considering to live with us on campus! We have a number of amenities to offer including traditional styled living units and modern state of the art facilities. The Office of Residence Life & Services is eager to serve and engage you. Living on campus is a great way to enhance your experience at WVSU.

CLICK HERE TO Apply Online for SPRING 2018 

CLICK HERE TO Apply online for 2018-2019 Academic Year

Same Room Priority Sign-up for Academic Year 2018-2019: 
  • October 30 - November 12, 2017
  • Please keep in mind that housing reserves the right to deny this request based on students actions and treatment of space. Students currently in Handicap spaces cannot be guaranteed those rooms in the event they are needed for the person(s) who are in need of them.
  • Dawson Singles - Each year we grant a small number of rooms to be singles in Dawson. If you are currently in a Dawson single or a space that was made into a single - this is not guaranteed for the following year. You can still express a preference for a Dawson single as you do with all other preferences - preferences ARE NOT guarantees. 
Same Floor Priority Sign-up (AS AVAILABLE) for Academic Year 2018-2019:
  •  November 13 - November 26, 2017
Priority Housing Deadline (After this date housing may not be guaranteed depending on space left on campus)
  •  May 1, 2018
Please complete all forms in there entirety and click submit at the end. For all Spring 2018 Only applications, please understand that housing space is limited and assignments are based on current availability. COMPLETION OF A SPRING & FALL HOUSING APPLICATION IS NOT A CONFIRMATION THAT YOU WILL RECEIVE A HOUSING ASSIGNMENT. 


Housing Deposit Information For Spring 2018 & Academic Year 2018-2019
New Students:
 A $200 application fee is required with this application.

  • $50 is a non-refundable Housing Application Fee
  • $50 is non-refundable and will be applied toward your housing costs if you show. 
  • $100 will serve as your damage deposit and will be held as long as you live on campus.

How to Pay: Please call, stop by the Cashiers Office, or make Checks payable to "West Virginia State University" and place in the memo section "Housing Deposit for 'Students name and their "A" Number" and send it to the Cashiers Office.


Cashier's Office
West Virginia State University
P.O. Box 368
Institute, WV 25112
Email: cashier@wvstateu.edu
Phone: (304) 766-3141
Fax: (304) 766-5258

Office Hours: Monday – Friday: 8:30 a.m. – 4:30 p.m.


Fall 2018 Semester
New applicants: For first semester (Fall): $75 of the contract payment is refunded to new applicants when the cancellation is received by May 1; $50 of it is refunded to new applicants if the cancellation is received between May 2 and July 1; and after July 1 the contract payment is not refundable to new applicants. Once the student has checked into the hall he/she will be billed for room and board from the Fall hall opening date through the date of their hall check-out (check out with a staff member and return the room key).
 
Returning residents:
For first semester (Fall 2018), no charge is made when the cancellation is received by May 1; a $50 charge is assessed to current residents if the cancellation is received between May 2 and July 1; a $125 charge is assessed to current residents after July 1. Once the student has checked into the hall he/she will be billed for room and board from the Fall hall opening date through the date of their hall check-out (check out with a staff member and return the room key).
 
Spring 2018/2019 Semester
New applicants: For the second semester (Spring): $75 of the contract payment is refunded to new applicants when the cancellation is received by December 1; $50 is refunded if the cancellation is received between December 2 and December 15; after December 15 the contract payment is not refundable to new applicants. Once the student has checked into the hall, he/she is no longer eligible for any contract refunds and will be billed for room and board from the Spring hall opening date through the date of his/her hall check-out (check out with a staff member and return the room key).
 
Returning residents: For second semester (Spring) no charge is made when the cancellation is received by December 15; a $100 contract severance charge for cancellations/release requests submitted after December 15. Once the student has checked in to the hall he/she will be billed for room and board from the Fall hall opening date through the date of his/her hall check-out (check out with a staff member and return the room key).
 
Upon your departure from on-campus housing, the $100, less any damage expense, will be returned to you upon your request for it back by filling out the Room Breakage Refund Request Form


Deadlines for Room Breakage Refund Request Form are as follows within their respective Academic Year:

  • Fall Semester Departures: request must be filed by January 30th
  • Spring Semester Departures: request must be filed by June 30th
  • Summer Departures: request must be filed by August 30th

What You Can Expect Living On Campus at WVSU
‣ Dedicated staff to assist you as you engage with others in a dynamic community.
‣ Bedroom/suite furnishings in each individual unit, and semi-private bathrooms.
‣ Internet, Cable, and utility services included in cost.
‣ Traditional or suite-style living options.
‣ A host of amenities to enhance your on campus experience.
 
image-up-arrowimage-down-arrowWINTER BREAK 2017 INFO
Winter Break starts 6 pm, Friday, December 8th, 2017 and the Halls will reopen starting 12 pm, Sunday, January 14, 2018. Students not staying for the break are encouraged to take all belongings they may need over break as you will not be permitted back into the room during the break.
 
STUDENTS WITH OUTSTANDING BILLS - All students are highly encouraged to check their bill. Any student with an account balance of $500 or more and has not resolved the bill by Monday, December 4, 2017, will be notified and will have to check out of their rooms by moving ALL belongings out of their space for Winter Break. If a students bill is not resolved by January 5, 2018, the student will forfeit their space and it will be given to an incoming student.
 
Students with a balance on their bills will not be permitted to stay for Winter Break Housing. 
 
ALL STUDENTS IN KEITH HALL leaving for break must return their key cards to the Keith front desk as they are departing. If someone is not at the desk, please place it in the locked black key box located at the desk. Students who do not will be billed. 
 
DAWSON HALL - the code will be changed and locked during break as it will be completely shut down for Winter Break. 
 
FALL 2017 GRADUATING SENIORS Will have until 5 pm Sat. Dec. 9, 2017, to move, clean, and check out of their spaces. 
 
STUDENTS WHO NEED BREAK HOUSING
Break housing will only be in Sullivan Hall this year, this does not include apartment residents. Students will be billed per days needed (not apartment residents as it's been covered in their rent) and placed in Sullivan Doubles. Students approved for Winter Break Housing will receive a separate e-mail with a move out day, time, and procedures. 
 
Deadline for Winter Break Sign-up is by 3 pm Wednesday, Dec. 6, 2017. Missing the deadline may result in a fine IF approved.
  • Students who live in the Apartments will not be moved into Sullivan Hall, however, will need to sign up if they are planning to stay for Winter Break
  • Women & Men Basketball Teams Residential Students  - Will not be billed for their mandatory stay. However, you MUST sign up by the deadline. 
  • Mail/Packages During Break - The mailroom will not be open during break and students staying can pick up mail/packages from the Post Office.
  • Students who break policy(iesmay be removed immediately from Winter Break housing and not refunded back their money
Link to Sign-up for Winter Break Housing: Click Here
 
Procedures For Leaving for Winter Break (Failure to fulfill any/all of these may result in a fine)
 
Remember that ALL suites and rooms will be checked by the residence hall staff to ensure that these steps have been completed failure to complete these things may result in a fine. 

The University assumes no responsibility for any students items even during break periods. As per the contract, students should have their own insurance. 
  • Clean your room/suite
  • Remove all perishable items (this means any food that may spoil over the break)
  • Completely empty all trash cans        
  • CLOSE AND SECURELY LATCH WINDOWS
    • Remove/slide over drapes so that inside your rooms can be seen when blinds are half way
    • pull window blinds halfway up
  •  Turn lights out, and lock doors
  •  Shut off all electrical appliances/items (except refrigerators) and check that no outlets are overloaded.  
    • Turn off the WiFi to all electronics (printers/computers ... etc) that are staying behind
  • Take home all items that are not permitted in the hall (for example toasters, routers, etc... 
    • If these items have been confiscated by the hall staff it is your responsibility to pick them up from the main desk and take it home.
  • Set thermostat to 70 degrees or Mid heat (for systems that do not have numbers)
    • Dawson Hall - to ensure heat is dispersed correctly in the empty building one of the bathroom doors will need to be left open for the break. If bathroom mates do not make the decision housing will select one of the doors to be open. 
  • Keith Hall Residents - Return your Room Cards to the front Desk of Keith Hall - if no one is seated at the desk - place it in the black locked key box at the front desk.
Happy Holidays from Residence Life and Services!
image-up-arrowimage-down-arrowHousing Requirements


A.
 West Virginia State University has a two-year on-campus residency requirement for all freshmen beginning with the fall 2014 class. WVSU requires that all freshman and sophomore single students enrolled for twelve (12) or more semester credit hours reside in the University's residence halls and participate in a meal plan. This requirement excludes summer sessions and is applicable until the attainment of junior academic standing (fifty-eight [58] semester credit hours), or the receipt of an exemption from the Office Residence Life. Students wishing to live on-campus for more than two years are welcome and encouraged to do so.
 
B. Exemptions to this requirement must be requested in writing (on a Release Request Form obtained from the Residence Life Office or at Online) and submitted by June 30 for Fall Semester release, or November 15 for a Spring Semester release. Release requests will not be accepted after these datesA Release Request Form may be submitted to: The Office Residence Life, West Virginia State University, Judge Damon J. Keith Scholars Hall, Institute, West Virginia 25112, or to reslife@wvstateu.edu.

Exemptions to this requirement may be granted to students under certain conditions. They are:
  • Student commutes to campus from the principal residence of a parent or legal guardian living within 50 (road) commuting miles. The student must provide a birth certificate signed by one or both parents or legal documentation of guardianship, and a valid driver's license or current utility bill in the parent's/guardian's name to verify the address of his/her residence.
  • Student is twenty-one years of age or older, having reached that age no later than the first day of classes for the applicable semester or having graduated from high school more than two years prior to the beginning of the semester.
  • Student is married. A copy of the marriage certificate must be submitted as documentation.
  • Student has custody of dependent children. A copy of the birth certificate(s) must be submitted as documentation.
  • Student can demonstrate other acceptable extenuating circumstances and provide documentation to support the request for exemption.

C. Upon receipt, requests will be reviewed by the Director of Residence Life. A written determination will be mailed to the student. If the student's request is denied he/she will have ten (10) days in which to submit a written appeal to the Housing Review Committee as outlined in the denial letter.
 
D. All non-exempt freshman and sophomore students must comply with this requirement.

E. Part-time students are welcome to live in the residence halls on a space-available basis.
 
image-up-arrowimage-down-arrowQuestions About Applying for Housing

Housing Assignment Information:

Our Residence Life staff works diligently to review all of the housing application materials submitted to our office to determine the best possible placement. This is not an exact science, but we do make our very best effort to match students based upon their lifestyle preferences and expectations. Considering occupancy may change due to updated, new, or rescinded applications, all assignments are tentative. 
 
When you receive your housing assignment letter, it will include the name and contact information for your roommate(s). We encourage you to contact your roommate right away!
 
For information about Room Assignments, please e-mail Residence Life at relife@wvstateu.edu. 
 

How are Incoming and Returning Students Assigned to Housing?

All new incoming students must be admitted to the university and are assigned a housing placement based on the date their application and $200 housing deposit was submitted. The earlier a student deposits for housing, the more likely he/she will receive their desired housing preferences.
 
Returning students are assigned based on when there application was submitted. The earlier a student submits their housing application, the more likely he/she will receive their desired housing preference.

 
How are Roommates Assigned?

All students living in double, triple, or 4 person room/suites will be assigned roommate(s), so it is essential that you complete the "Personal Lifestyle Preferences" section of your housing application completely and accurately.
 
The Office of Residence Life cannot guarantee your roommate or suite mate selection. In order for roommate requests to be considered, the request must be mutual between both roommates. All roommate requests must be received no later than May 1, 2018.
 
Students can request a roommate by choosing one of the following options:

  • Completing the "Roommate Request" section of the Housing Application
  • Submitting a "Roommate Request Card" during summer orientation
  • Emailing us your full name and the full name of your roommate including your student ID numbers at reslife@wvstateu.edu.
 

Why do I Have to Submit a $200 Housing Deposit?

All incoming residential students applying to West Virginia State University will submit a housing deposit:
  • $50 is a non-refundable Housing Application Fee
  • $50 is non-refundable and will be applied toward your housing costs if you show. 
  • $100 will serve as your damage deposit and will be held as long as you live on campus.
The $200 housing deposit serves as a reservation for housing. The $100 refundable breakage housing deposit is kept on file for the duration of semesters the student resides in the residence halls. Upon your departure from on-campus housing, the $100, less any damage expense, will be returned to you upon your request for it back by filling out the Room Breakage Refund Request Form by the due dates. 

**Updated rates for the 2018-2019 Academic Year will be posted soon and will be in effect Starting July 1, 2018.** 

Housing Cost for 2017-2018 (Academic Year)
Room and Board Charges
All Residence Halls Rate Per Semester
 
Keith Scholars Hall 2BR $ 3,588
Keith Scholars Hall 3BR $ 3,588
Keith Scholars Hall 4BR $ 3,588
 
Dawson Single $ 3,349
Dawson Double $ 2,292
 
Board Plans  
Board - Option # 1 $ 2,345
Board - Option # 2 $ 2,075
Board - Option # 3 $ 2,142


Summer Housing Application
Summer Housing

Students interested in Summer Housing during a Summer Term MUST complete a Summer Housing Application (will be posted in the spring 2018 semester).

THINGS TO KEEP IN MIND:
  • Summer housing is limited.
  • Summer School residence will reside in Keith Hall with applicable rates applied to student account
  • Deadline to apply for Summer Housing is May 2, 2018. 
image-up-arrowimage-down-arrowResidence Halls

Living on-campus offers individuals a unique opportunity for personal growth and development.  Residents meet and live with people from other states and countries allowing them to learn about other cultures.

Professional Staff for Residence Life and Services

  • Dr. Nancy Nkumsah, Director of Residence Life and Services
    • Office located in Sullivan Hall East 319
  • Mr. Wesley Davis, Graduate Hall Director
    • Office located in Keith Scholars Hall (Main Housing Office) & Dawson Hall
  • Mr. Danzel Jones, Graduate Hall Director
    • Office located in Keith Scholars Hall (Main Housing Office) & Dawson Hall
  • Ms. Vikki Green, Program Tech II 
    • Mon. - Fri. - 8am - 5pm 
    • Front Office: (304) 766-3037
    • Fax: (304) 766- 5174
  • Every hall also has Resident Assistants (RA) and Resident Leaders (RL) who are trained student staff who are tasked with providing assistance and programming for all residents. 

Dawson Hall

Dawson Hall houses approximately 80 men and women. All rooms are double occupancy and two rooms share an adjoining bathroom.  Single rooms, at an additional expense, may be available and should be requested through the Office of Residence Life.  Rooms allowing access for students with physical challenges are available. Dawson Hall features a community lounge, computer lab, and an on-site laundry facility.

Payphones:

  • 1st Floor: (304) 766-9106
  • 2nd Floor: (304) 766-6813
  • 3rd Floor: (304) 766-9023

The Judge Damon J. Keith Scholars Hall

Features:
  • 291 total beds
  • 78 suite-style units – two, three and four bedroom plans
  • 10 apartment-style units
  • Fully furnished
  • Rental rates are inclusive of electricity, water/sewer, trash service, cable and Internet service

Community amenities:
  • Café
  • Gaming Room
  • Multi-person room
  • Centralized laundry facilities on each floor
  • Greek Park adjacent to the new hall


Keith Bedroom
Keith Bedroom 



Keith Common Space In Suite
Keith Common Space In Suite



Keith Laundry Room
Keith Laundry Room



Keith Cafe
Keith Cafe



Keith Game Room
Keith Game Room



Dawson Hall Room
Dawson Hall Rooms

image-up-arrowimage-down-arrowStudent Move In

Fall 2017 New & Returning Student Move In


New Student Move-In
Friday, August 11, 2017
8:00am - 5:00pm
**Directions of where to check-in will be sent to your WVStateu.edu e-mail. 

Returning Student Move-In
Saturday, August 12, 2017
8:00am - 5:00pm
**Directions of where to check-in will be sent to your WVStateu.edu e-mail. 

Early-Arrivals
Students wishing to arrive on campus a in advance of their set move in date will need to fill out the "Fall 2017 Early Arrivals Request" to know if it will be possible. Students will be assessed $30 per night fee.     

We look forward to seeing you!

For specific questions, contact our staff by emailing reslife@wvstateu.edu

All student placements will be sent to students State E-mail account in the month of July. Students who have not paid their deposits will view their "tentative" spaces, meaning your housing is not solidified and may change prior to move in.  

Fall 2017 Check-In Info:
  • Freshmen & Transfer Student Check-In: Friday, August 11, 2017
    • Starting at 8am
  • Returning Student Check-In: Saturday, August 12, 2017
    • Starting at 8am
  • Early Arrivals: Students wishing to arrive on campus a in advance of their set move in date will need to fill out the "Fall 2017 Early Arrivals Request" to know if it will be possible. Students will be assessed $30 per night fee.  
  • First Day of Classes: Monday, August 14, 2017 

New Student Sign-up Information
  • July 24th: By 12pm perspective students without an "A" (A00000000) ID number housing will be given to students with A number.
All Residents
  • Overflow housing in Sullivan Hall will commence after Keith and Dawson Halls are full. Students will be moved to Keith and Dawson Hall as space becomes available. 
WVSU Campus Map for Move In (pdf)
 
What to Bring (pdf)


As students are settling in, we ask that they do not drill holes into our walls and or use materials that will damage property. Any damages incurred by students will be billed to them.  

Do you have questions about what you absolutely need, might need, and should not bring? Please check our FAQ and Housing Rules and Regulations Tabs.
image-up-arrowimage-down-arrowHousing Contract Terms & Conditions

GENERAL TERMS AND CONDITIONS OF THE CONTRACT

This contract is not intended to provide detailed residence hall information. University regulations and policies affecting residence hall contracts are subject to changes and additions. Such changes and additions shall be officially announced and/or posted in each residence hall and this shall constitute actual notice to residents. Changes and additions shall become effective and binding 48 hours after such posting or official announcement. Failure to observe University regulations or Federal, State, or local laws subjects the violator to University disciplinary action and/or prosecution in the civil courts, and/or remedial action under the terms of this contract including the authority to assess fines administratively according to the residential hall contractual violations. Also refer to University publication: Student Code of Conduct “The Buzz”. The University assumes no responsibility or liability for personal property of students. This includes damage, loss, fire, theft, flooding, etc. Students desiring this kind of protection must make their own arrangements for insurance. Residence halls are the property of the University, under the control of the WVSU Board of Governors and/or the WVSU Foundation, and in certain instances have been pledged under West Virginia law to secure funds used to defray the cost of their construction. A room key and /or card shall be issued to each student. The key/card shall remain University property, loaned or licensed to the student only so long as the student may rightfully occupy the residence hall room to which the key/card provides access. The student shall not deliver, surrender, or otherwise relinquish possession of the key/card to another person without the consent of an authorized University official, nor shall the student duplicate or modify the key/card or cause or permit the key/card to be duplicated or modified. Responsibility for immediate supervision of residence halls lies with West Virginia State University and requires the reservation of a reasonable right to enter into student rooms.

RESPONSIBILITIES FOR SPACE USE

1. Check-in/Check-out Requirements: Upon moving into a room, each resident must sign and submit a Suite/Room Condition Form (S/RCF), which will be an accurate and complete record of the contents and condition of the assigned room. This inventory will serve as the basis for check-out, and charges for room damage and/or missing items, if assessed.

2. Solicitation: No door-to-door solicitation is permitted in WVSU owned or managed buildings by individuals or groups. The occupant of an individual suite is permitted to invite individuals, groups, organizations, associations, and corporations to conduct group or individual commercial and noncommercial solicitation in the individual suite provided such activity does not: a) create undue noise; b) disturb either the occupant's roommate(s) or occupants of nearby rooms; or extend out into the hallways; d) break any policies and laws.

3. Apartment/Room Inspection: WVSU and Residence Life and Services reserve the right to inspect individual rooms to: a) ensure proper maintenance of health and safety standards; b) take inventory; c) make necessary repairs; d) perform extermination/pest control services; e) add/remove furniture, and f) enforce university policies. Periodic inspections will be made at reasonable times with advance notice except: a) in emergency situations; b) to address maintenance concerns, or c) to gain access to enforce university policies. If necessary, an additional disciplinary action may be initiated.

4. Room Care: Residents are responsible for: a) cleaning their rooms; b) removing waste material regularly (if they live in Keith Scholars Hall – make sure it is properly tied and available by the inside door to await Custodial pick-up throughout the year); and c) maintaining sanitation and safety conditions acceptable to the university.

5. Decorations: Pictures, posters and other materials may be hung using poster putty. If damage is done to the walls (paint peels, drywall tears, etc.) the room/suite occupant(s) will be charged for labor and materials to repaint the area. The use of nails, screws, tacks, glue, masking tape, Command Adhesive, and other adhesives on walls, ceilings, wardrobes, woodwork, appliances, fixtures, doors or furniture is prohibited. Anything that leaves marks on walls when removed, that requires painting and/or plastering for which the resident will be charged. All decorations and poster putty must be removed when the resident vacates. Students may not attach anything to the sprinkler system head or attached soffit. Students may decorate the outside of the door provided that decorations: a) are not lewd; b) do not block exits; c) should not have any electrical connection to them i.e., lights or powered decorations; and d) do not create a potential fire or safety hazard. Similarly, decorations visible from the outside of the room (i.e. through windows) cannot be lewd. The university does not provide draperies. If residents provide draperies they must be flame retardant and not cover electrical sockets.

6. Noise: All residents are responsible for maintaining reasonable conditions for studying. Excessive noise is a violation of the right to study and/or sleep and will be cause for disciplinary action. Students have the right to sleep and study in their rooms 24 hours a day. To meet this goal, Residence Life and Services has established minimum courtesy and quiet hours. Courtesy hours are in effect 24 hours a day and require students to be considerate of the needs of others and to comply with requests to maintain a reasonable level of noise. Minimum quiet hours are set by Residence Life and Services and cover specific evening hours. Quiet hours require that noise be reduced so that nothing can be heard from within rooms when doors are closed. A twenty-four-hour quiet period goes into effect prior to and during final examination periods to provide residents with an atmosphere conducive to preparing for exams.

7. Guests: Every guest is subject to university rules and regulations. The resident host agrees to monitor, and accept responsibility for, the behavior of his/her guests. Hosts must escort guests at all times. The rights to study, sleep and privacy precede visitation privileges. Overnight guests in an individual unit are limited to two per resident and can visit for up to three consecutive days but no more than six nights in any given month. Guests can visit the assigned room of the host only if there is advance written consent of all residents of the room/suite and in accordance with the specific visitation policies established for that floor. WVSU and the university reserve the right to deny access to any guest if it has been determined that such person has disturbed, endangered or disrupted any resident.

8. Furniture: Students are not permitted to bring additional furniture into the residence halls without prior Director Approval. Furniture such as futon(s)/sofa(s), wooden dressers, additional med/large tables, mattresses, etc. WVSU furniture must remain in the unit and common area. Removal of furnishings from the unit, common areas and/or buildings is prohibited and will constitute a theft. The responsible student(s) may be referred to the WVSU judicial system and/or civil process. WVSU does not have storage space for personal items or for university furnishings. Common area furniture found in an individual unit will be removed and residents charged for labor costs to return the furniture to its assigned location.

DAMAGES

Occupants agree to pay for damages, lost or stolen property, or additional service costs caused by facility abuse or neglect. Damage or loss must be reported promptly to a Residence Life staff member. Occupants will be responsible for damage to or within the unit and for damaged or missing furniture or equipment based on the current cost of labor, materials, and/or replacement cost of item(s). If two or more students occupy the same unit and individual responsibility for damage or loss cannot be ascertained, charges will be divided and assessed equally among occupants of the unit. Residents share in the responsibility for the condition of the common areas within their assigned building and may be assessed fees for damage or theft to a hall floor/wing or other common areas of the building that cannot be attributed to a particular individual(s). These charges must be paid in accordance with the established billing schedule. Persons identified as damaging property may be charged with vandalism under the crimes code of West Virginia and may also face housing and or university judicial action.

FOOD PREPARATION

MicroFridge units and microwaves are the only food preparation appliances permitted within an individual unit. Occupants who store food in their rooms do so at their own risk. To ensure effective pest control, food must be stored in air-tight containers and removed during periods when residence halls are closed.

PETS

The keeping or presence of pets is prohibited. Students with the need for service or assistance animals should contact the Residence Life and Services Department for more information regarding service/assistance animal procedures.

FIRE SAFETY

Due to the extreme danger that fires pose in a residential community, any resident who: a) ignites any facility, furnishings and/or equipment; b) interferes with fire officials; c) interferes or tampers with a fire alarm system or safety equipment including sprinklers, heat or smoke detectors, fire alarm pull stations, and pull station covers; or d) places false alarms will be subject to immediate removal from the suite/room and to further applicable university and or civil action. All occupants are required to participate in fire drills. Evacuation of the building by all occupants is required immediately after the fire alarm sounds. Failure to evacuate will subject an occupant to a judicial referral. The storage of explosive or flammable substances, possession or use of other flaming articles, to include candles and incense, within any suite/room is strictly prohibited. In addition, building codes limit the number of occupants and guests to the maximum allowed by room square footage.

APPLIANCES AND ELECTRICAL EQUIPMENT

Refrigerators and microwaves are provided only in the apartments. Residents may bring one additional small refrigerator (not to exceed 2 amps) provided the unit does not cause power problems for the space, in which case its use shall be discontinued. The following are additional appliances are permitted in student suites/rooms: coffee maker, electric blanket, fan (portable), gaming systems, hair dryer/straightener/curler, heating pad, printer and or scanner (those with built-in Wi-Fi will need to be shut off when not in use), stereo/DVD player and television. The following are appliances not permitted in student suites/rooms: air conditioning unit, ceiling fan, electric potpourri burner, electric space heater (except in extreme weather conditions as approved by the university), electric skillet, fog machine, George Foreman or similar grill, halogen lamp, hot plate, hot pot, wax/candle burner, kitchen knives exceeding 4” in length, popcorn popper, rice cooker, toaster, and toaster oven. The university reserves the right to add or delete items to the list of permissible and prohibited appliances. All appliances must be plugged in within the room and must not exceed the amperage limits of circuits in the suite/room. Overloading outlets are not permitted. To protect computers and other electronically sensitive equipment, surge protection outlet strips with a built-in 15 amp fuse or circuit breaker protector are strongly recommended. Multi-outlet electrical adapters or power strips must be UL approved and have a built-in 15 amp fuse or circuit breaker. Extension cords must: a) be UL approved; b) not be frayed or worn; c) must not be used to power appliances that exceed the rated electrical capacity of the cord. The university reserves the right to confiscate unauthorized or dangerous appliances or to restrict their use if safety/power consumption issues arise.

Apartment Residents: May use provided units within the suite (full kitchen). Apartment residents may have and operate in the kitchen area - George Foreman or similar grill, kitchen knives not exceeding 4” in length, rice cooker, blender, toaster, and toaster oven.

LOCK-OUT POLICY

Residents are responsible for their own key/Room Code and for their access to their room/suite. However, it is not uncommon for students to accidentally lock themselves out of their room/suite. Therefore, the assistance of a Residence Life staff member may be needed in the event of a lockout. The policy for lockouts is as follows.

  1. There is a grace period at the beginning of each semester for students to get acclimated to their surroundings and become accustomed to carrying their key/card to access their room/suites. This grace period is the first two weeks of the semester. During the grace period, no charges will be assessed for lockouts that occur between the hours of 7 am – 12:59 am the following day. Lockouts between 1 am – 6:59 am during this time frame, however, will be billed.
  2. After the grace period, a $25 fee is assessed to a student’s account if they required staff to assist them because of a lockout. Each lockout is consistently a $25 fee.
  3. The lockout fee is waived if the student lost his/her key and was being charged for a lock core change or a new key replacement.
     

PAYMENT

Room and board charges are added to the student’s account with the University and are subject to settlement in accordance with the terms and conditions of the WVSU Cashiers Office billing system, which is provided in the Undergraduate and Graduate Catalogs. Periodic statements will be posted on the student’s My State page, showing the amount due the University and the payment due date. Details of this plan may be obtained from the Cashiers Office. A student whose account is delinquent will be subject to the penalties provided in the plan. Checks returned to the University for insufficient funds or any other reason will be assessed a service charge at a rate determined by the Cashiers Office billing system. Within seven days after a bill is rendered, students must pay for assessments for damages to their room, attributed public area damage, and/or for a pro-rated share of damages to areas of their residence hall which are not assignable to an individual, including damage attributed to activation of smoke detectors and sprinkler heads.

ASSIGNMENT POLICY

The University reserves the right to: assign space; authorize or deny room and roommate changes; and require a student to move from one room or residence hall to another. If this necessitates assigning the student to another residence hall with a different room rate, the new rate shall automatically be applied. Open beds will become available throughout the residence hall system during the year. The residents in these underassigned rooms generally have the choice to guarantee the room as a temporary single (Dawson Hall Only) for the remainder of the academic year by paying the pro-rated higher rate for the balance of the contract or to retain the room as standard occupancy, with the understanding that a new roommate could be assigned at any time. The original resident does not have the option to change his/her room to a temporary single once the open space has been reserved for another resident. Assignments are made without regard to race, color, religion, national origin, or sexual orientation. Students of the opposite sex will not be assigned to, nor may they occupy, a bedroom together in traditional hall spaces. Students who are not checked-in to their residence hall room by the third day of classes at the beginning of each semester and who do not notify Residence Life & Services in writing of a late arrival may be reassigned to another room or residence hall on a space-available basis. A resident shall not: sublet, allow anyone to live in his/her room who is not assigned to it by Residence Life & Services, or assign this contract to any other person. Residents who allow their room to be used in violation of this provision are subject to a penalty charge not to exceed the full room charge for each violation for the full contract period. Residents may not have visitors stay for longer than 72 hours in any 14 day period and no more than 6 days in a given month. Residents may not have overnight guests in their residence hall room without the advance permission of their roommate(s).

CONSOLIDATION POLICY

Due to limited space within our residential buildings, at certain times during the academic year, it may become necessary to consolidate residents by reassigning them to new rooms/suites. Generally, implementation of the consolidation policy will only occur during the consolidation period (of both the fall and spring semesters). The purpose of the policy is to ensure spaces for incoming students and rectify the inequitable condition which exists when many students end up living alone (without roommates) or when the total number drops by half in rooms traditionally designated as double, triple, or four person rooms/suites. Students living in a room/suite with a vacancy will receive correspondence from the Office of Residence Life and Services describing your options. Students required to move due to the consolidation policy will be required to move within 72 hours of receipt of their email. Generally, students will not be required to move into other buildings or other suite types. Residence Life and Services will make efforts to keep students affected by the Consolidation Policy within the same building and floor (if available spaces exist). Students with vacancies are encouraged to seek out roommates or a new room/suite during Open Room Change Period.

DINING SERVICES

All residents of West Virginia State University Residence Halls are required to purchase a Residential Dining meal plan. University identification may be used only by the student to whom it was originally issued. University identification illegally used will be confiscated. No refunds are made for meals that are missed for any reason. Residents who would like to change meal plans may do so Fall semester anytime at no cost.

CANCELLATIONS, CONTRACT RELEASE REQUESTS AND REFUNDS/CHARGES

Residence hall contracts are for an entire academic year (August to May) or the balance of the academic year remaining at the time the contract is initiated. Residents may file a Contract Release Request for an exception caused by a change in academic status: withdrawing from the University, participation in a full-semester academic assignment (student teaching or internship) outside of Kanawha Valley Region, participation in study abroad or completing requirements for graduation and not continuing as a WVSU student past graduation. Once signed, a residence hall contract may not be canceled by the student if the student is enrolled at the University during the contract period. Students requesting an exception for any purpose need to complete and submit a Contract Release Request form and all required documentation for their specific request. Details for submitting a Contract Release Request may be found on the Department website. All release requests must be submitted by the student who is making the request.

NEW RESIDENT CONTRACT AND PRE-PAYMENT FEES

When submitting a residence hall contract, new students and current off-campus students must submit a contract payment of $200. One hundred ($100) dollars is a breakage deposit of the contract; $50 is a non-refundable contract processing fee, and the $50 will be applied to housing bill if the student arrives (the student forfeits this money if they do not attend).

WVSU WITHDRAWAL/CONTRACT CANCELLATION NOTIFICATION DEADLINES:

 All residents both semesters:

Students have three (3) business days after initiating their contract to submit written verification of their wish to nullify their contract. After this three-day period, students are not typically released from their contractual obligation to commute from home or move to alternative off-campus housing. Residence Life & Services typically processes requests to be released from a contract within 30 working days after the completed request and any required documentation is received in the office. The date the written request is received is the date used for comparison to deadlines for refunds/charges. Required documentation that arrives separately from the Contract Release Request may delay contract release request processing. A student who officially withdraws from the University and moves out of the residence hall according to the below schedule calendar day of a semester and the 50% point of academic enrollment for that semester will be subject to a limited room and board charge to be calculated as follows: (1) Contract Severance Charge of $200 plus: (2) A pro-rated room charge based on the type of occupancy, and (3) A pro-rated charge based their selected meal plan. Beginning with the first calendar day after the 50% enrollment point of the semester a student who officially withdraws from the University and the residence hall or is released from this contract by the University shall be required to pay the full semester’s room charge and a pro-rated portion of the board plan. The amount of money determined by utilizing the above calculations will be charged to the student’s account and the charges for the rest of the semester, plus any damages or other residence hall related charges for which the student is responsible. A student who is banned/removed from the residence hall system as part of a University disciplinary sanction or criminal charges initiated by the University is not eligible for any Residence Life & Services refund and continues to be responsible for the financial commitment of the housing agreement through the full academic year. Students who have not been released to live off-campus may only cancel their residence hall contract or refuse a residence hall contract if they will not be attending West Virginia State University during the contract period. In the event of cancellation of a housing contract by the University, the refund/charge policy is as follows.

Calendar Days  Percentage   Completed         Refund Due
1 - 9  Add/Drop Period  100%
10 - 1 20% - 10%  90%
13 - 29 11% - 25%   75%
30 - 58  26% - 50% 50%
59 - 116  50% - 100 %  0%

Fall semester: New applicants: For first semester (Fall): $75 of the contract payment is refunded to new applicants when the cancellation is received by May 1; $50 of it is refunded to new applicants if the cancellation is received between May 2 and July 1; and after July 1 the contract payment is not refundable to new applicants. Once the student has checked into the hall he/she will be billed for room and board from the Fall hall opening date through the date of their hall check-out (check out with a staff member and return the room key).

Returning residents: For first semester (Fall), no charge is made when the cancellation is received by May 1; a $50 charge is assessed to current residents if the cancellation is received between May 2 and July 1; a $125 charge is assessed to current residents after July 1. Once the student has checked into the hall he/she will be billed for room and board from the Fall hall opening date through the date of their hall check-out (check out with a staff member and return the room key).

Spring semester

New applicants: For the second semester (Spring): $75 of the contract payment is refunded to new applicants when the cancellation is received by December 1; $50 is refunded if the cancellation is received between December 2 and December 15; after December 15 the contract payment is not refundable to new applicants. Once the student has checked into the hall, he/she is no longer eligible for any contract refunds and will be billed for room and board from the Spring hall opening date through the date of his/her hall check-out (check out with a staff member and return the room key).

Returning residents: For second semester (Spring) no charge is made when the cancellation is received by December 15; a $100 contract severance charge for cancellations/release requests submitted after December 15. Once the student has checked in to the hall he/she will be billed for room and board from the Fall hall opening date through the date of his/her hall check-out (check out with a staff member and return the room key).

PART-TIME STUDENT STATUS

Students living in the residence halls are expected to maintain full-time student status. Students assuming part-time status may submit a written request to continue their residence hall contract. The University may deny a contract to or cancel a part-time student’s residence hall contract.

UNIVERSITY WITHDRAWAL

Students must notify Residence Life & Services in writing as soon as they withdraw from the University. Students are expected to vacate their residence hall room within 24 hours of their university withdrawal. A resident may request an extension to this deadline by contacting the Director of Residence Life. The student’s Residence Life & Services contractual obligation is active until their University withdrawal is verified.

CONTRACT DENIAL

A residence hall contract may be denied a student or terminated with subsequent financial penalties by the University’s Residence Life & Services department because of said student’s past record of violation(s) of the residence hall contract(s). Students residing on a residence hall floor which, in the judgment of the University, has exhibited a pattern of damage and/or other disciplinary problems may not be eligible to return to that floor, residence hall, or the entire residence hall system for the next semester or academic year. The University reserves the right to determine that the past behavior and/or criminal record of any student (including being found delinquent by a juvenile court) is such that the interests of the University, the student him/herself, and/or other students, would best be served by alteration or cancellation of a Residence Hall Contract. If Residence Life & Services becomes aware that a student has a record of criminal conviction(s), falsification of records or other actions indicating behavior(s) that could pose a risk to person or property and/or could be injurious or disruptive to the residence hall community, the University may not accept or may cancel and terminate the Residence Hall Contract. If the contract is so canceled, the student shall be entitled to a full pro-rated refund of room and board fees as of the date the room is vacated. If the student is already residing in the residence halls, he/she may request an appeals board hearing within five (5) days. The decision of the appeals board is final.

CONTRACT TERMINATION

When a student’s contract is terminated by the University for violation(s) of the contract, the student shall pay liquidated damages to the University in an amount not to exceed the student’s remaining financial obligations under the original terms of the contract. The University shall determine the exact amount of liquidated damages in each case. If the student defaults in the payment of room and board fees or in the prompt and full performance of any provision of this contract, the University may, upon three (3) days written notice, invalidate the student’s meal plan without obligation to give credit to the student for meals missed as a result of such action. If the default is not cured within the three-day period the University may, upon ten (10) days’ written notice, forthwith terminate this contract and the student’s right to possession of the premises and all other contracted benefits. If after ten (10) days’ notice to do so, the student has not surrendered possession, vacated the premises, and delivered possession to the University, the student thereby grants to the University full and free right, with or without process of law, to enter into and upon the premises and take possession of the premises as of the University’s former estate and to expel or remove the student and to remove any or all property of the student without being deemed guilty of trespass, eviction, forcible entry, or detainer. Property of the student so removed shall be donated to a registered 501(c) organization. The University shall in no way be responsible for the value, preservation, or safekeeping of any items removed from said room. Furthermore, any student whose contract is terminated in accordance with the foregoing provisions shall be forbidden under penalty of arrest for criminal trespass to enter or remain in any West Virginia State University residence hall without the written consent of the University.

CONTRACT AGREEMENT:

By signing and agreeing to live on-campus, all residents acknowledge agreement with terms and conditions of this contract for room and board at West Virginia State University for the academic year they applied, all rules, regulations, and procedures set forth in the Residence Halls, and the “The Buzz”. The contract is made and entered into by and between West Virginia State University and the resident student and/or parent guardian (when the student is under 18) for room and board for the entire academic year. It is agreed and understood that the student may not cancel the contract so long as s/he is enrolled at the University at any time during the contract period. It is further agreed that the contract constitutes a license and does not create any express or implied rights of tenancy
 
West Virginia State University is an Equal Opportunity/Affirmative Action Institution www.wvstateu.edu

image-up-arrowimage-down-arrowHousing Rules and Regulations
These rules apply to all residence halls.  Be sure you also review the rules that are applicable to your hall.  All rules listed in the Student Handbook, The Buzz, governing student conduct shall be observed. 
 
Visitation & Guest Info
  • Visitation Hours: Sunday - Saturday - 6 am until 12 midnight
  • Overnight Guest Hours: 12 midnight - 6am
  • Residents can retireve an Over Night Guest Form from their RA/RL or from the front desk.
    • If a student is found to have forged and signed the form for their suite/roommate(s), they will be held responsible through the student conduct process.
  • Every guest is subject to University rules and regulations.  The resident host agrees to monitor and accept responsibility for the behavior of her/his guests.  Guests must be escorted by their hosts at all times.
  • The right to sleep, study, and privacy supersedes visitation privileges.  Overnight guests are limited to two per resident. Guest can visit for up to three (3) consecutive days (72 hours), and up to six (6) days in a given month on a space available basis in the assigned room of the host. Only if there is advance consent by all residents of the room/suite, and in accordance with the specific visitation policies established.
  • After a three (3) consecutive night stay, no other resident can sign that individual up again until his or her 14 days have past. All individuals may not exceed six (6) nights of stay in a month.
  • Anyone who visits a room that is not their own after 12:00 midnight and before 6:00 am is considered to be an overnight guest.
  • The University reserves the right to deny and retract access to any guest if it has been determined that such a person as disturbing, dangerous or disruptive to the residents or the facilities.
  • PRIOR TO THE STAY: Individuals under the age of 18 and who are unaccompanied by their legal parent or guardian wishing to stay overnight are required to complete the Minor Visitation Permission FormFor your convenience, “The Minor Visitation Permission Form” maybe scanned and e-mailed directly to Residence Life and Services Office at ResLife@wvstateu.edu.  
  • Cohabitation is prohibited.
Students must notify Residence Life staff if they plan on being away for more than 5 days. If during weekday, we encourage students to notify their professors of their absence. 

Break Housing
During the academic year, students wishing to stay during breaks, Thanksgiving, Winter Break (not covered in cost and students will be billed for Winter Stay), and Spring Break will need to contact Residence Life to request to stay over break. 
  • Depending on sign-ups, you may be asked to move to another location during break.
  • Summer School students will need to apply for housing.
  • Do not prop open exterior doors.​ Do not permit people to enter residence halls through Fire/Emergency Exits.
Safety
  • Public areas of residence halls are equipped with monitoring equipment.  Rooms assigned to students will not be monitored by security equipment.
  • Do not give building/room access codes to any one.
Quiet Hours
All WVSU residence halls honor ‘quiet hours’ from 10 p.m. to 10 a.m.  Noise levels during other hours should be low enough not to disturb others.  Practicing musical instruments is permitted in designated areas only.
  • It is 24/7 courtesy hours - meaning that any excessive disturbances will not be tolerated and students will be documents and fined accordingly.
  • During Finals Week till Winter/End of Year closing it is 24/7 Quiet Hours. 

Room Checks
Residence Hall staff make periodic, announced/unannounced checks of all residence hall rooms. 
  •   Unannounced checks can be performed under special circumstances at the discretion of the staff with director approval.
  •   Periodic checks are not searches, but are performed to identify health, safety and maintenance problems.
All residence halls are smoke-free environments.
  • Burning candles, incense or other such ‘open flame’ luminaries are not permitted.
  • Electronic cigarettes are not permitted in the building(s)
  • Wax burners are also prohibited 
Prohibited Items. These include, but are not limited to:
  • Weapons
    • Firearms/firearm look-a-like
      • Guns and ammunition
      • BB Guns
      • water/toy guns etc...
    • Knives (not including butter knives) larger than 3 inches.
      • switchblades, hunting knives etc...
    • Tasers
    • Fireworks and or any explosives
    • Bow and arrows etc...
  • Candles and wax burners/melters
  • Pets of any kind
  • Natural trees or evergreens
  • Hover boards
  • Futons
  • Hotplate
  • Halogen lamps
  • Personal WiFi/Routers (as they distrupt the schools Wifi making difficult for others to connect)
  • George Foreman grills
  • Toaster/toaster oven​
  • Full/empty alcohol bottle, shot glasses
  • Possession, creation, use, and or sale of illegal substances and paraphernalia
    • sale or distribution of legal/over the counter medication is also prohibited
  • ** This is not an exhusted list and students are to ask the director(s) and staff when they are not sure**
Other - Student Violations  
  • Unauthorized entry and use of building(s)/building space(s)/bedroom
  • Use of emergency alarms and equipment in situation other than emergency
  • Distribution and use of building/Bedroom codes

image-up-arrowimage-down-arrowNotifications and Statements

Hazing Policy and Sanctions

Any person or persons who cause(s) hazing is guilty of a misdemeanor and upon conviction thereof shall be: fined not less than one hundred dollars nor more than one thousand dollars; or confined in a county or regional jail not more than nine months; or both fined and imprisoned.  Provided that if the act would otherwise be deemed a felony as defined in the hazing code, the person committing such acts may be found guilty of such acts and/or may be found guilty of a felony and be subject to penalties provided by law for such felony. 
 
In accordance with the goal of educating and assisting students with conduct problems, the Vice President for Student Affairs may recommend such other forms of disciplinary action as may be appropriate to the individual case.  These may typically involve work or research projects or recommendation for counseling options.
 

Affirmative Action Statement

West Virginia State University is an EQUAL OPPORTUNITY/AFFIRMATIVE ACTION institution and does not discriminate against any person because of race, sex, age, color, religion, disability, national or ethnic origin. This policy extends to all West Virginia State University activities related to the management of its educational, financial and business affairs. It affects all employment practices including but not limited to recruitment, hiring, transfer, promotion, training, compensation, benefits, layoff, and  termination.
 

Liability/Property Loss

The University does not accept liability for damage or theft of personal property.  Please be sure you always lock your room door, even if you’re just going next door or to the bathroom.  It is recommended that you either carry your own personal property insurance or determine if property loss is covered by your or your parent’s homeowner’s policy.  In addition, you are urged to put proper identification on all your valuables and keep a list of them with descriptive information, model numbers and serial numbers.  Materials for registering all property with the Department of Public Safety are available at each residence hall main office. 
 

Room Entry

The University reserves the right to enter a student’s room (including closets, storage areas, and adjoining bathrooms) locked or unlocked, at any time it is deemed necessary for the immediate resolution of problems.  When the health, welfare and/or safety of persons will occur and/or property may be threatened (such as for repairs, maintenance work and room inspections) entry will be without notice.  Entry for other cause will occur only when there is an administrative search.
 

Visitation Policy

All halls have a 24-hour visitation policy, meaning that students may be visited by guests of either gender at any time. Residents of our halls are responsible and liable for their guest(s) actions and behavior. 

Every guest is subject to University rules and regulations.  The resident host agrees to monitor and accept responsibility for the behavior of her/his guests.  Guests must be escorted by their hosts at all times.

The right to sleep, study, and privacy supersedes visitation privileges.  Overnight guests are limited to two per resident. Guest can visit for up to three (3) consecutive days (72 hours), and up to six (6) days in a given month on a space available basis in the assigned room of the host. Only if there is advance consent by all residents of the room/suite, and in accordance with the specific visitation policies established.

After a three (3) consecutive night stay, no other resident can sign that individual up again until his or her 14 days have past. All individuals may not exceed six (6) nights of stay in a month.
Anyone who visits a room that is not their own after 12:00 midnight and before 6:00 am is considered to be an overnight guest.

The University reserves the right to deny and retract access to any guest if it has been determined that such a person as disturbing, dangerous or disruptive to the residents or the facilities.

PRIOR TO THE STAY: Individuals under the age of 18 and who are unaccompanied by their legal parent or guardian wishing to stay overnight are required to complete the Minor Visitation Permission FormFor your convenience, “The Minor Visitation Permission Form” maybe scanned and e-mailed directly to Residence Life and Services Office at ResLife@wvstateu.edu.  


Residence Halls Closing Information
Winter Closing - December 2017
All students are to be advised that Dawson Hall and Keith Hall will be closed for Winter Break. 
All students needing housing during  Winter Break, Dec. 9, 2017 by 12pm - Jan. 14, 2018 by 12, will need to apply for break housing. Limited spaces are available and students wishing to have Break Housing will be billed for the stay.  Break Housing will be in Sullivan Hall in double occupancy spaces.

All students will be allowed to return to the residence halls starting 12pm on Sunday, January 14, 2018.

Fall 2017 Graduates - will have until 5pm, Sat. Dec. 9th, 2017 to sign the necessary paperwork and check out of the residence Halls.

End of Year Closing - May 2018
May 11th with graduation day on May 12th, 2018
  • Students should be leaving 24 hours after their last final, however, if you need to stay till the last day, 12pm May 11th, 2018 please notify the Director(s).
    • Graduating students may request to stay till 5pm on May 12th if need be.
  • Due to the turnover for camps and conferences in the summer - if student ask and are granted extra days after graduation - they may be asked to move to another location, most likely Sullivan Hall, until they are able to leave. 
    • Students needing extra day(s) may be assessed a bill per day needed.
  • We highly suggest all students let their family/transportation know so they can prep ahead of time to pick them up.
Additional information concerning closing procedures, student expectations, and details will be made available to students via their wvstateu e-mail.
image-up-arrowimage-down-arrowRoommate Rights and Tips
Although it seems that to be a good roommate, you have to do a great deal of compromising and understanding, and surrendering.  Remember that a roommate has rights too.  You have the right to:
  • Refuse requests without feeling guilty or selfish;
  • Express your individuality through whatever ethical means you find natural;
  • Make mistakes;
  • Have your needs be as important as those of others;
  • Be independent;
  • Feel or express anger (in ways that do not endanger others, yourself, and or, property);
  • Be included and not considered a "third wheel";
  • Be treated as a capable human adult and not to be patronized;
  • Personal Privacy;
  • Receive the same respect and consideration for your opinions that you give others;
  • Engage in those physical, educational, and social pursuits that are a necessary part of your University career;
  • Read and study free from undue interference in your room;
  • File grievances and initiate action for impartial and fair adjudication through the proper channels;
  • Be free from fear, intimidation, physical and/or emotional harm, and the imposition of sanctions apart from due process.
Ten crucial tips for a good roommate relationship
  1. Complete the Roommate Agreement Form (as a 'living document' this form can be amended by roommates as time goes on)
  2. Get to know each other. You've got your first opportunity to make a new friend. Take the time to ask and answer questions -- about family, hobbies, academic interests, etc.
  3. Talk it out. Communication is key in building a successful relationship.
  4. Be open and friendly. You and your roommate may not have the same taste in clothing or music, but you likely share some of the same concerns and apprehensions. Be the first to step out of your comfort zone.
  5. Be understanding. Everyone has bad days. Remember that you may not always be aware of the issues your roommate is dealing with, but there's most likely a good reason for his or her actions. A sympathetic ear might help a lot.
  6. Give each other space. Togetherness is great, but too much of a good thing sometimes that's not so great. You and your roommate both need time alone. If that time doesn't come naturally, talk about it.
  7. Ask before you borrow. Not everyone has a different comfort level when it comes to lending belongings. Asking first helps avoid misunderstandings.
  8. Define "neat." Whether you're a neat freak or a slob, you have someone else's feelings to consider. With a little give and take, you can each adjust accordingly and make your environment comfortable.
  9. Pick one extracurricular activity to share. There's nothing like having something in common to care and talk about. If you aren't involved in any of the same activities, you are likely to see each other at bedtime only. You may feel like you're sleeping in a room with a stranger.
  10. Schedule study times. Let your roommate know in advance when you have a big test or paper coming. He or she will know to give you some quiet time.
  11. Live by the golden rule... "Do unto others, as you would have done unto you..."
image-up-arrowimage-down-arrowStudent Checklist
During your first week you may feel a little overwhelmed with all the things you need to accomplish.  We have put together a suggested list of things to do during your first week.  We hope that this will help you organize what may seem to be a tremendous task.  By no means is this a exhaustive list.  That is why we left spaces for you to fill in your own items.  The list is in no special order, nor is it necessary to complete everything.  Good luck on your first of many “To Do” lists to come.
  • Meet your Resident Director (RD).
  • Check the Residence Halls page to learn about your RD
  • Pay tuition and fees
  • Meet your roommate
  • Check out the roommate tips for making a successful friendship
  • See your academic advisor
  • Buy your books
  • Get your dining card validated
  • Find your classrooms
  • Attend floor meetings
  • Check your residence hall information page for schedules
  • Ask a lot of questions
  • Open a bank account
  • Meet your floor-mates
  • Make course adjustments
  • Tour the campus
  • Contact your friends back home
  • Get your student ID Card at the security office on the first floor of Ferrell Hall
  • Get your parking pass
  • Purchase your pass at the Cashier's Office and pick it up at the security office on the first floor of Ferrell Hall
  • Call your parents
image-up-arrowimage-down-arrowFrequently Asked Questions
What is the cost of housing?
Room and board rates are posted on the webpage of each individual hall.
 
When do the residence halls open?
The residence halls open for new incoming students on August 11th, 2017.  Returning students may come back to campus on August 12th, 2017.
 
Do the residence halls remain open during holidays and breaks?
Residence halls are closed for Winter Break and Summer Vacation. Students wishing to stay during these time frames will need to request and will be charged for their stay. Depending on space available and number of students requesting a stay, students may be moved to a different hall for their winter and summer stay. 

Students may leave their belongings in their rooms during Winter and Spring Breaks at their own risk.  Any belongings left during breaks should be moved to one side of the room along with the mattress, covers, pillows and cases.  The University will not store student possessions over the summers months. 

Students needing to stay for Thanksgiving, Winter, and Spring Break will need to request this. All students are notified and given information during the academic year. Thanksgiving and Spring Breaks are included in students housing cost, therefore, students requesting to stay during this time will not be billed extra. 

What if I have a housing request based on medical needs?
Students with special medical needs must submit documentation from a physician before the housing priority deadline of May 1 for the fall semester or November 15 for the spring semester.  Medical requests will be considered after you have filed documentation with the Office of Disability Services and turned that information in to the Office of Residence Life. 
 
What are the bed sizes in the residence halls?
All beds are standard Twin XL.
  
Are the residence halls carpeted?
Residential rooms in our Judge Damon J. Keith Scholars Hall are wood grain/laminate, and Dawson Hall has tile floors.  You may want to bring a carpet remnant or scatter rugs your housing space for a more personalized approach.
  
What type of furniture is provided in each room?
Each room is equipped with a bed, desk, dresser and closet space per student.  Each hall has a common area that is equipped as a sitting area with chairs or sofas.  Keith Hall is also houses independent apartments that will be equipped with a furnished kitchen, living room and bedroom as well as a study desk. Students are not permitted to bring extra furniture such as futons.
 
What happens if I lose an assigned key or slide card?
Report the loss to the Office of Residence Life.  There is a charge of $75 to change a lock and $25 for each new key.  A slide card is $100.00 to replace.  The total amount will be billed to your account.  Additionally, you are responsible to return all campus issued keys and/or slide cards when you leave the halls.  Replacement costs will be assessed for failure to return these items.
 
What is an RA?
A resident assistant (RA) is a student staff member working and living in a residence hall.  Resident assistants provide support, guidance and assistance for resident students.
 
Are students required to live on campus?
WVSU traditional students are required to live on campus.  All unmarried freshmen, sophomores, or juniors who do not commute from the permanent legal residence of a parent guardian, or grandparent, within a fifty mile radius of the campus are required to live in a residence hall.  This requirement is waived if the student has served two or more years in the U.S. Armed Forces or has completed the reserve obligation.  This requirement is also waived for students who have lived in a college residence hall for six semesters or have a disability which makes the University residence halls impractical. Married student, or single parent, or a student 25 years of age prior to admission to WVSU can also waive the residency requirement.
 
What should I bring with me?
Click here for more details on what to bring.
 
What appliances should I leave at home?
Do not bring hot plates, candle/wax burners, grills (including George Foreman Grills) or toaster ovens.  Click here for more details on what not to bring.
 
Can I bring a microwave and refrigerator with me?
The following restrictions must be met:
Refrigerators should be no larger than 4.6 cubic feet max, 1.8 amps, 110 volts, UL approved only.  In the interest of fire prevention, electrical outlets must not be overloaded.
No devices for the purpose of cooking are allowed in residence hall rooms, with the exception of the following: pop-up toasters (not toaster ovens), blenders, can openers, coffee makers and juicers.  Microwave ovens are permitted in student rooms provided the microwave oven has been UL approved and does not exceed 700 watts.
 
Is there a meal plan?
On campus students residing in Dawson Hall and the Judge Damon J. Keith Scholars Hall are required to participate in the University's meal plan.  Students residing in the apartments located within the Judge Damon J. Keith Scholars Hall are not required to participate in a campus meal plan.  However those students are encouraged to do so.  For more information, please see Dining Services.
 
What is the best way to receive mail and packages on campus?
All student addresses are “P.O. Box 1001; Student’s hall & room number; Institute, WV 25112-1001”.  Please inform those sending you mail and packages of the correct address.  With the proper address, your mail will arrive faster and be distributed efficiently.  Additionally, personal mail boxes are available for rent in the University Union.
 
Should I bring my computer and are the rooms wired for computer connections?
Students can surf the net from their on-campus room without dialing in!  With a computer equipped with an Ethernet card and an adapter cable, students can enjoy free, direct, unlimited access to e-mail and the Internet from any residence hall room.  Students without their own computer can use the conveniently located computer labs in the University Union and several other locations around campus.
 
Am I allowed to have a pet in the residence halls?
No Pets are allowed in the Residence Halls
 
Am I allowed to have guests in my room?
You may have overnight guests with prior authorization from your RA and roommate(s).  Guests will not be allowed in a room unless all occupants in that room are in agreement.  Residents must notify and get approval from their RD when they will be having overnight guests.  All guests are subject to University regulations and residence hall policies.  Residents are responsible for the actions of their guest(s) and guests should be escorted at all times.  Guests, not including family members, may stay a maximum of three days in the residence halls.  If a student feels his or her roommate(s) are not abiding by this policy, it is his or her responsibility to notify a Residence Life staff member.

Can I bring a car to campus?
All students may have the privilege of using a motor vehicle (including motorcycles) on campus provided it is registered with WVSU Public Safety.
 
Can I bring a bicycle to campus?
Bicycles may be kept in rooms as long as both roommates agree.  All students bringing bicycles to campus are asked to register their bicycle with Campus Safety and Security.
 
Are there laundry facilities on campus?
Laundry facilities are located in each residence hall.  Residents may purchase a prepaid laundry card in the laundry facility located in Sullivan Hall West Lobby.
 
What if I don't get along with my roommate?
Residents are permitted to change rooms during the official Room Change Period that will occur after the third week of classes each semester and will last 3 weeks. During this period of time students will be informed on how to go about requesting for a room change no questions ask. After the deadline, students will need to go through a process which may include mediation. 
 
How do I insure my personal belongings?
Since WVSU is not responsible for loss or damage to personal property from any cause, we recommend that you check to see if your belongings are covered under your family's homeowner's insurance policy.  If this is not the case, you may wish to buy renter's insurance, which is reasonably priced.
Regardless of coverage, items such as your stereo, TV, camera, VCR, refrigerator, computer should be engraved for identification purposes.
  • DO NOT GIVE YOUR KEY/KEY CARD to ANYONE!!
 
Does WVSU have maintenance and custodial services?
Resident students are expected to pick up after themselves in all public areas such as bathrooms, lounges, lobbies, hallways, laundry rooms, study and TV lounges. Custodial personnel will clean these areas daily.  Students are responsible for cleaning their own rooms.  Maintenance problems in student rooms should be reported promptly by completing a work order at the residence hall front desk.  Students should retain the top copy should follow-up become necessary.  Maintenance personnel respond in the order that requests are received.  They are unable to predict the exact day and time the repair will be done, but usually complete the work within 24 hours of the request.  They work Monday-Friday 7 a.m.-4 p.m., except in cases of emergencies.  Additionally, requests can be made by contacting your Resident Assistant or you Resident Director.
 
What are quiet hours?
Quiet hours are in effect from:
  • 10 p.m. to 10 a.m. on weeknights and 2 a.m. to 10 a.m. on Friday and Saturday, so you and your neighbors may study and sleep. 
Residents have many different schedules and lifestyles, but you will find life a lot easier if you respect each other's right to healthy habits. If other students in your hall are bothering you with noise, you have the right (at anytime of day or night) to ask them to be quieter.  If trouble persists, feel free to notify your RA, who has the option and authority to set disciplinary procedures in motion.  Students are encouraged to keep the volume of their stereos low.  As a rule of thumb, residents are encouraged to have no more than three guests per resident visiting their room at any one time, in order to maintain courtesy quiet hours.
 
Is soliciting allowed on campus?
Soliciting is not permitted in the residence halls.  Students should ask salespersons to leave the building if they are approached. If they refuse, call the resident assistant, head resident, area coordinator, or WVSU Public Safety.  Fraternities, sororities, clubs, organizations and residence hall associations are the only groups authorized to sell in the residence halls with prior permission from the Director.
 
Am I allowed to have visitors on campus?
Guests are authorized in residence hall rooms.  All roommates must consent to any guests and overnight visitors in a room.  Overnight visitors must fill out a Guest Registration form.  Long-term guests are not authorized.  Specific time limits can be discussed with the Resident Director/Resident Assistant of your facility.  Cohabitation is not permitted in the residence halls.  ALL overnight visitors and guest must be approved prior to their visit, by the Resident Director.
 
 
image-up-arrowimage-down-arrowMail Delivery & Pick Up

During the Academic Year: Mail is retrieved for students at the Post Office
Students living in the halls may pick up mail/packages at the Sullivan Hall West front desk.
Monday - Friday
11:00 am - 6:00 pm

MAIL /LETTERS

West Virginia State University
YOUR NAME RM # & DORM
P.O. BOX 1001
INSTITUTE, WV 25112

PACKAGES FED-EX/UPS

West Virginia State University
YOUR NAME RM # & DORM
ROUTE 25 BARRON DRIVE
INSTITUTE, WV 25112

During Summer: Due to the lack of students staying in the hall students will need to pick up their mail from the Post Office. 
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My State offers course information, webmail, staff directory and library links.

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Office of Residence Life & Services
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Judge Damon J. Keith

Scholars Hall S114
(304) 766-3037
(800) 987-2112, ext 3037
Fax: (304) 766-5174
E-mail: reslife@wvstateu.edu

Dawson Hall Info Desk
(304) 766-4253

Keith Hall Info Desk
(304) 766-3037

Professional Staff
Dr. Nancy Nkumsah
 
Director of Residence Life and Services
E-mail: nancynk@wvstateu.edu 
Office Location: Sullivan Hall East 319

Mr. Wesley Davis
Graduate Hall Director
E-mail: wdavis17@wvstateu.edu 
Office Location: Keith & Dawson Hall

Mr. Danzel Jones
Graduate Hall Director
E-mail: djones87@wvstateu.edu
Office Location: Keith & Dawson Hall

Ms. Vikki Green, Program Tech II 
Keith Hall Front Desk: Mon. - Fri. - 8am - 5pm 
 
Follow Us on Social Media For Updates
@WVSUResLife
  
 

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