Graphic Design

Description of Services

From brochures to posters to logos to digital images for social media, we provide complete graphic design support for your project needs. Jobs are completed on a request basis using professional-grade design software.

Procedure

All design-related materials are to be produced by the Department of AgRE Communications in consultation with the requesting staff person. To begin the process, complete a Graphic Design Request Form to get your project into our work queue. Upon submission of the form, the director will follow up with you to discuss your vision for the project.

We will work with the requesting staff person to bring their vision to life as best we can; however, the Department of AgRE Communications is the ultimate steward of the organization’s brand and is subject to adherence to University marketing and branding standards. Therefore, the final project may differ from the initial request. Once work begins on the project, following the consultation meeting and after the request is filed, the director will provide a working draft of the product for review.

With additional consultation, staff may request up to two revisions. After that, final approval is at the discretion of University Relations to ensure brand consistency.

Timeline

Timelines for requested projects will vary depending on the project scope, time-sensitive needs and the designer’s current workload. Complex projects must have a project planning meeting to develop a project calendar. Staff members should submit requests two weeks before the date the final product is required. Smaller projects, like digital graphics, will have a much shorter turnaround time than larger projects, such as printed publications. Print projects require a longer lead time, which can add days or weeks to job completion due to vendor requirements. See the FAQ below for more information about timelines.

Submit a Graphic Design Request

Frequently Asked Questions

When should I submit a request for a digital graphic to publicize an upcoming program or event?

These requests should be submitted four weeks before your event to allow for design, review, approval and posting with enough lead time to publicize your program correctly. Because this will not be printed, this deadline is pretty straightforward. Once the design is finished and approved, it can be used. In this case, the standard request of two weeks of production time is appropriate, and a good rule of thumb is to give yourself two weeks to get the word out for smaller events, hence the ideal four-week submission time before your event.

When should I submit a request for a brochure or other program literature?

These project requests should be submitted four to six weeks before they are needed. When a project needs to be sent to any printer, you can automatically assume that the printer will need at least two weeks of production time, sometimes more, depending on the project’s complexity. A minimum of two weeks will be required for layout and design. If photos need to be taken, the timeframe may need to be extended. This timeframe allows for review, revisions, and approval before the final print.

When should I submit requests for marketing materials for a large-scale event, such as an Extension or Research-sponsored conference?

The sooner our office can be a part of the planning for any large event, the better. We want to help you strategize to help make your work easier. We recommend having at least one month to promote your large-scale event. Depending on the materials requested for your event, an extended timeline would be needed. Contact us to set up a meeting to discuss your needs.

What if I have a request that needs a quicker turnaround time than those listed?

These timeframes are created to allow for workload balance and the time needed for things like revisions, approvals, printing and any publicity relating to the project. However, we understand things can and often happen at the last minute. If you need something on a tight deadline, please get in touch with the Director of Communications to discuss your need.