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Office of Institutional Research, Assessment and Effectiveness

Welcome to the Office of Institutional Research, Assessment and Effectiveness (IRAE) at West Virginia State University. IRAE is responsible for the collection and dissemination of information concerning students, faculty, staff and other academic characteristics of the University. It directly supports the mission of West Virginia State University by efforts to clarify and evaluate the University's strategic plan, goals and its effectiveness toward the fulfillment of its mission.

The IRAE Office serves as the primary source of accurate, consistent, definition-driven data about West Virginia State University. 

 

image-up-arrowimage-down-arrowMISSION
The mission of the Office of Institutional Research, Assessment and Effectiveness (IRAE) at West Virginia State University is to support the achievement of the University mission by providing timely, accurate, and unbiased data and analysis for institutional decision-making, assessment, effective management, and strategic planning.
 


FUNCTIONS

Institutional Research, Assessment and Effectiveness (IRAE) collects, organizes, analyzes and reports institutional and other data to support  the management, operations, strategic decision-making, and planning activities. This contributes to our effort to provide data and information related to projected needs, program objectives, and the efficiency and effectiveness in the use of institutional resources. 

As a unit within the Office of President, IRAE is charged to meet the  information needs of the University community aserves as the official source of data/information for the institution. IRPE oversees the institutional data governance and management processes. The staff coordinates data analysis, reporting activities and procedures designed to meet the needs of constituencies both internal and external to the University. IRAE provides timely, accurate and reliable information, analysis, implications, and recommendations for informed decision-making. IRPE is responsible for:

  • Data Warehousing and Analytics: Coordinates the day-to day management of the data warehouse and its related analytic tools for reporting.
  • External Reporting: Serves as the source for comprehensive, accurate and consistent information in response to requests from external stakeholders.  
  • Institutional Surveys: Manages dissemination of campus-wide surveys, including alumni, employees, faculty and graduating students. These include both national studies and institutional surveys requested by campus partners.
  • Internal Reporting and Research: Compiles, analyzes and interprets statistical data to support planning efforts by University administrators and committees.
  • Data Requests: Data requests and information should be certified through the Office of Institutional Research, Planning and Effectiveness for acceptance as accurate. 


VALUES
The following values reflect that Instituional Research, Assessment and Effectivness (IRAE)  in accordance with best practice data integrity standards, upholds the principles with regard to confidentiality, personal integrity, professional development, and ethical codes within the field of institutional research and effectiveness professionals.
  • IRAE maintains strict confidence and security of all confidential information in our possession about West Virginia State University or any of its constituent parts.
  • We treat all participants with dignity and respect and weigh/risks/benefits in every study according to the generally accepted ethical standards as members of, and espoused by the Association for Institutional Research (AIR),  AIR Code of Ethics in the areas of Competence, Practice, Confidentiality, Relationships to the Community, and Relationships to the Craft.
  • We commit to conduct research in an objective manner utilizing the highest standards for accuracy in methodology, data quality, and the presentation of findings with professional responsible interpretation.


GOALS

The specific prioritized goals for IRAE include the following:

  1. Serves as the certifying authority for all internal and external data reports and communication. 
  2. ‚ÄčAssist in planning appropriate assessment and evaluation as required in the guidelines for academic program and sector area reviews. 
  3. Provide timely assistance to the University's long-range and strategic planning, processes and outcomes assessment.
  4. Assist in providing timely information regarding enrollment and retention, financial aid, student development, engagement, residence life and student success data and outcomes.
  5. Track and serve as the University clearinghouse for responses to external agencies' surveys or other requests for data and information, to provide accuracy and consistency. Coordinate these activities with Marketing and Communications to communicate deserved recognition for the University. 
  6. Assist in appropriate preparations and responses to Higher Learning Commission (HLC) and other related accreditation activities for reaffirmation of accreditation.
  7. Coordinate data collection processes at WVSU, including development of appropriate software and computer applications for a systematic approach with Information Technology.
  8.  Provide assistance to individual faculty, staff, and students on their requests through the appropriate request process.
  9. Participate in the institutional and higher education research community, and engage in appropriate professional development activities, for sound practice and perspective in conducting the business of the institutional research.
  10. Participate in the appropriate evaluation and improvement of research and policy analysis and its functions, including recommendations regarding resources that might be needed.
  11. Fulfill other tasks as assigned by the Office of the President.


Aspirational Principles for Institutional Research

The Statement of Aspirational Practice for Institutional Research is a set of four broad principles that represent a collaborative approach to data and analytics. It challenges institutions to take a more holistic view of IR capacity and how institutional research professionals work across the institution with other departments and units. The four principles are as follows:

  1. A Student-Focused Paradigm: A student-focused approach provides an organizational framework for the work of IR. It prioritizes the support and acceleration of institutional efforts to improve the student experience and increase student progress and completion. Student-related analyses do not encompass the full range of work done by all IR offices, but it is a unifying priority that is shared across nearly all institutions.
  2. An Expanded Definition of Decision Makers: Historically, IR has served in two key roles: the support of senior leaders and the completion of mandatory reporting. The Statement propels higher education leaders, including those in IR, to recognize and empower other stakeholder groups within an institution—particularly faculty, front-line staff, and students—to better leverage information and analytic tools to shape decisions.
  3. A Data and Analytics Function: Data are no longer confined to one office. Rather, data are diffused with broader access to technology, tools and reporting software with the potential for usable and actionable data analyses by more people. Expanded access to data and tools requires coaching and professional development for individuals across the institution to acquire data literacy.
  4. Executive Leadership: An executive-level leader for the data and analytics function is critical for bringing together different information sources, decision-support activities, analytic systems, and data users into a coordinated institution-wide data strategy. It requires a significant focus on building relationships, structures and capacities, and connecting disparate pieces of information. Such a leader contributes to strategy planning and decision making, builds productive partnerships other business units, and manages data governance.

The Statement of Aspirational Practice for Institutional Research underscores the critical contributions of institutional research within an institutional culture of evidence-based decisions and actions. They serve as data coaches and teachers to increase data literacy and inform decisions within functional areas. IR professionals are valuable collaborators within cross-institutional committees, with the institutional knowledge to pose key questions and the technical skills to integrate data from different sources and systems. In sum, IR professionals offer the knowledge, analysis, contextualization, and interpretation that turns data into meaningful and actionable information.

To grow and flourish in these and similar roles, IR professionals are required to be proactive and visible within their institutional communities—it is no longer enough to stay in the IR office, complete required reporting, and respond only to the data needs of senior leaders.

The future of IR is linked to proactive approaches to build partnerships, expand the data literacy and capacity of users, and maintain a user-focused perspective. That is, IR professionals must be leaders who think strategically about data and their use across the institution as well as within functional areas, academic departments, and classrooms. Successful institutions are those that effectively apply the insights and knowledge gained through data and analytics to, first and foremost, increase the success of all students.

The Future of Institutional Research: An Aspirational Model
Christine Keller | Executive Director, Association for Institutional Research
 
image-up-arrowimage-down-arrowIRAE Responsibilities
The office assumes responsibility for the completion of all federal and state compliance reporting. The following are but a few of the key functions we complete.

Reports and Studies for External Agencies
Institutional Research Assessment and Effectiveness (IRAE) prepares reports and studies for local and federal agencies regarding admissions, courses, enrollment, degrees awarded, student characteristics, tuition and fees, financial statistics, faculty salaries, faculty staffing and characteristics, and instructional costs. Regular reports include the National Center for Educational Statistics IPEDS suite of reports, HEPC data files, 

IRAE also completes questionnaires from private agencies such as the American Council on Education, ACT Institutional Data Questionnaire, College Board Survey, NSF-NIH Survey of Graduate Students, U.S. News & World Reports, Moody's Investors Service, and Peterson's Surveys.

Strategic Planning
IRAE conducts special request research studies that support the planning, budgeting, and policy-making functions for executive administration. Areas of research and study that the office can offer for strategic plan decision making includes student retention and academic progress, peer institution comparisons, salary studies, and cost analyses.

Data Coordination and Institutional Reports
IRAE serves as the primary information center for both external and internal requests for official data, designs and distributes reports to all administration levels within the University on enrollment, credit hour production, enrollment, degrees granted, and faculty course load. The office provides support for the Title III grant through annual reporting using the National Student Clearinghouse. IRAE prepares the University Quick Facts document, student profiles, and the annual Fact Book.

WV Data Policy Council (DPAC)
IRAE is charged with assuring the accuracy and integrity of WVSU’s officially reported data to the state board. DPAC serves as a source of networking and communication for those involved with file production at institutions. WVSU submits a specific set of files submitted each semester using the specifications laid out by the West Virginia Higher Education Policy Commission:

Program Review and Academic Planning Support
IRAE assists Academic Affairs in the program review and academic planning process by providing program data and analyses on enrollment, majors, credit hours, student characteristics, faculty loads, assessment plans, and costs to facilitate assessment of program effectiveness. The Director serves as an ex officio member of the Program Review committee.

Accreditation support to the WVSU Higher Learning Commission (HLC) :
IRAE provides assistance to the HLC Accreditation liaison by staying current with Commission policies and procedures, providing oversight and direction for the institution’s Data Update Coordinator to ensure the currency, accuracy, and timeliness of information submitted to the Commission as part of the Annual Institutional Data Update (AIDU). The office facilitates responses to Commission inquiries as necessary, including complaints referred by the Commission staff to the chief executive officer.
 
image-up-arrowimage-down-arrowRelease of Data and Information

FOIA
As a component of a state agency, the policy of the Office of Institutional Research, Assessment and Effectiveness  with respect to the release of data and information will be in compliance with the federal Freedom of Information Act, and the Freedom of Information Law of the State of West Virginia. Copies of these laws are available upon request. Requests for data or information from the office of a potentially sensitive nature must be requested in writing to the Office of Communications and Marketing. Upon the written approval of the IRAE will forward such information to that office for release to the person or persons making the request.

To help ensure the security of personal and institutional data, all persons providing temporary services to the Office of Institutional Research, Assessment and Effectiveness are required to read and sign an employment "Agreement to Maintain Confidentiality of Data and Information" form. This form requires that providers of temporary service agree to maintain strict confidentiality of data and information during and after termination of their period of employment. Alleged violations of the principal of this agreement while employed with the office, will be reviewed with the possibility of ensuing action.



Consumer Information: Student Right to Know

The federal Higher Education Opportunity Act (HEOA) includes a variety of federal reporting and disclosure requirements. This page provides easy links to this required information.

Student  Achievement, Outcomes and Diversity

Campus Security Report
The West Virginia State University Public Safety department publishes a report that discloses relevant information about campus security policies and crime statistics that can be found on the Public Safety website.

Diversity of Enrollment
In the Fall of 2017, the overall enrollment at West Virginia State University in credit bearing courses was 3,879. Of these 58% were female and 42% were male. 3% were American Indian/Alaska Native, 3% were Asian/Pacific Islander, 10% were Black, 50% were Hispanic, 20% were White, 2% were Two or More Races, and 2% were Non-Resident Alien.

Diversity of Pell Recipients
Federal Pell Grant recipients comprised 59% of the full-time enrolled students in the Fall of 2016. Of these, 60% were female and 40% were male. 74% of the Pell recipients identified themselves as members of a racial or ethnic minority.

Retention & Graduation Rates
58.8% of the first-time, full-time undergraduate students who enrolled in the Fall of 2016 returned in the Fall of 2017. The 6-year graduation rate for full-time students entering in Fall 2011 was 26.3%.

WVSU Fact Book
The Office of Insitutional Research, Planning and Effectiveness is pleased to present the West Virginia State University Fact Book. This annually produced book is intended to be a useful source of information about West Virginia State University. The information provided on these pages reflects much of what IRPE reports on behalf of the University, throughout the year. Most of the information included in the Fact Book is compiled from data sources developed by the office to respond to the planning, budgeting, and governmental compliance requirements of the University. In regards to the offices that assist with the development of this book, RIEA is deeply grateful for the assistance they have provided. 

Net Price Calculator
The Net Price Calculator is a tool designed to help students estimate what it may cost to attend West Virginia State Univresity annually. This broad estimate is based on the cost of attendance and the financial aid that was provided to full-time, first-time degree seeking students in Fall of 2017. Actual net price can vary significantly based on student eligibility and does not represent an actual award. Submission of the FAFSA is the only way to obtain a true and accurate determination of eligibility. Visit the Net Price Calculator website.

Additional Links
Academic Degrees
Admissions
 

 

 


 
image-up-arrowimage-down-arrowIRPE Annual Calendar
The annual calender for the Office of  IRPE includes activities that occur on a regular basis. We update this list as necessary. click here 
image-up-arrowimage-down-arrowInstitutional Reports and Data Resources
WVSU OFFICIAL ENROLLMENT REPORTS
* Spring 2017- Thirty Day census click here
* Fall 2016- Thirty Day census click here
* Fall 2015-Thirty Day census click here
* Fall 2014- Thirty Day census click here 

SIX-YEAR GRADUATION RATES click here

GRADUATING STUDENT EXIT SURVEY RESULTS click here
As part of West Virginia State University's assessment process, the University request newly graduating seniors complete the Graduate Exit Survey. The purpose of the survey is to assess the students' perception of various aspects of the University at the point of degree completion.
 
FOR RESULTS AFTER SPRING 2012, please contact The graduate exit survey analysis and administration is conducted through the Office of Career Services and Co-operative Education.

FOR THE FALL 2011 AND SPRING 2012 RESULTS,  Graduate Exit Survey was administered and analyzed by the Office of Institutional Research, Assessment, and Effectiveness.

To view a specific semester, click one of the links below. To view Graduate Exit survey Results for a specific college and semester click a link below, then choose a semester.


IPEDS Integrated Postsecondary Education Data System
The searchable PDFs contain federal compliance reporting data for Student, Finance, and Human Resources as released publicly for the National Center for Education Statistics.
IPEDS combined 2017-18 surveys
IPEDS combined 2016-17 surveys
IPEDS combined 2015-16 surveys
IPEDS combined 2014-15 surveys
IPEDS combined 2013-14 surveys


HEPC Annual Reports
The Higher Education Policy Commission (HEPC), our state regulatory body, compiles several annual reports available to the public on their website. This includes the Report Card, Comprehensive Financial Aid Report, and the College Going Rates by County and High School. The link below guides you to those reports.
http://www.wvhepc.edu/resources/reports-and-publications/
 
image-up-arrowimage-down-arrowPrevious Fact Books
image-up-arrowimage-down-arrowAssociations and External Engagement
 Institutional Research, Asessment and Effectiveness
325 Ferrell Hall
P.O. BOX 1000
Institute, WV  25112-1000
Phone: (304) 766-3112
Email: IRAE@wvstateu.edu
 

Data and Institutional Research
Request Form

DATA DICTIONARYIRAE NEWS COMING SOON

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