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The accommodation process at WVSU is a collaborative effort between the student, the faculty and the accessibility specialist.  Each has a unique role to play in the process and it is important to understand how these roles interact to provide students with a disability the opportunity for full participation in, and receive the benefits of, the services, programs, or activities of the university.


Accommodations are provided to students who are identified and registered with Student Accessibility Resources, aka SAR (formerly known as Disability Services Office, aka DSO).  The students do so by providing documentation that supports the need for accommodations so they may, as independently as possible, meet the demands of university life. Faculty are discouraged from providing accommodations unless they have received a notice of approved accommodations from the accessibility specialist.  As the university's designateed disability services professional, the accessibility specialist has the knowledge and experience in applying the disability laws and regulations to ensure equity in the provision of accommodations.  Student's meet with the accessibility specialist to ensure they meet the criteria for an accommodation.  During this meeting, the student will be approved for an individually determined list of accommodations that meets their unique strengths and challenges.


If a student discloses a disability to you and you have not received notification from the accessibility specialist, please refer the student to SAR.


If you believe that an accommodation is not reasonable, please contact the accessibility specialist to discuss your concerns before denying an accommodation to a student.  Similarly, if, at any time, you believe that further accommodations would be appropriate or if you have questions about any accommodation, you are encouraged to discuss these with the accessibility specialist.

The accessibility specialist is always happy to chat informally or provide more formal input to campus partners, offices, departments and individual staff members around accommodations, resources and services. In addition, SAR is able to contribute to meetings, conferences and class sessions on a range of topics including assistive technologies, universal design, and the legal framework governing provision for students with disabilities.

image-up-arrowimage-down-arrowAccommodation Concern/Objection Process
It is the practice of Student Accessibility Resources @ West Virginia State University that faculty shall have a process for lodging an objection or disagreement with approved accommodations that appear on the notification generated by Student Accessibility Resources for a student with documented disabilities.  There may be times when an accommodation is not reasonable and we need to consider alternatives.  In order to determine this, we need to engage in an interactive process, a discussion that includes the faculty, the student and the accessibility specialist.

NOTE - In general, the university is obligated to provide an accommodation except in the following situations:
  • The accommodation would result in a fundamental alteration of the program
  • The accommodation would impose an undue financial or administrative burden
  • The accommodation would create a direct threat to the student or others
                      Source: American’s with Disabilities Act, Title II Regulations, Part 35, Subpart B

Informal Process
  • Faculty should meet with the student to understand how the student intends to utilize the approved accommodation in that particular class.
  • Contact the accessibility specialist or Director of Counseling and Accessibility Services by phone or email to discuss the issue.
  • A meeting can be set up with the accessibility specialist, the faculty member and the student to review the accommodation issues.

While the objection is being reviewed, the student shall be afforded the benefit of the listed accommodation(s) pending a final decision.

Formal Process
  • Faculty should meet with the student to understand how the student intends to utilize the approved accommodation in that particular class
  • If after meeting with the student the faculty member still has objections to the approved accommodation(s), they should contact the accessibility specialist by email or phone within three business days after meeting with the student to set up an appointment to discuss the accommodation concern.
  • The consultation with the faculty member and the SAR will be arranged within three business days of receipt of notification from the faculty member.  During the consultation with the SAR, the following will be explored/discussed:
    • the faculty member’s objection to accommodation
    • a review of the course design/learning outcomes
    • the access or barriers to access in play
  • If the result of the consultation is not to the satisfaction of the faculty member, the faculty member will submit to the Student Accessibility Resources a written justification for objections with supporting documentation within three business days.
  • After reviewing the written justification, the accessibility specialist and director of Counseling and Academic Support Services will review the submitted request in consultation with one or more of the following administrators from Academic Affairs:
    • Department Chair
    • Dean
    • Associate Provost
    • Provost
  • Student Accessibility Resources will notify the faculty member of the decision in writing within 10 business days. If appropriate, an amended accommodations notification will be sent to the student and the faculty member.
  • If accommodation(s) are taken away from the student, a letter will be sent to the student indicating why the services will not be allowed.
  • If the accommodation(s) are upheld and the faculty member still objects to the decision, the faculty member may contact their Dean to have them present the issue to the Dean’s Council.
While the objection is being reviewed, the student shall be afforded the benefit of the listed accommodation(s) pending a final decision.
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